MBDA 06053 PROVISION FOR OFF-SITE STORAGE FACILITIES & DOCUMENT RETENTION SERVICES FOR MBDAClosed

Overview

MBDA seeks proposals for off-site storage facilities and document retention services, including optional scanning, indexing and printing, for MBDA and its managed facilities in Nelson Mandela Bay, for a six-month contract with a possible renewal of six months. The scope includes storage of approximately 677 boxes (~4 m2), reporting, and potential additional document-retention services, with optional scanning/printing at tender evaluation. Bidders must meet mandatory SCM requirements and submit via an 80/20 price/specific-goals evaluation framework. Closing date is 22 October 2026. (MBDA 06053 PROVISION FOR OFF-SITE STORAGE FACILITIES & DOCUMENT RETENTION SERVICES FOR MBDA.pdf)

Requirements

• Secure fireproof storage environment
• Waterproof area
• Sample indexing and labeling of boxes
• Sample storage report for similar clients
• 24-hour monitored security
• Authorized access to the facility
• Secure loading/unloading area
• Procedures for transporting documents to/from premises
• Adequate fire detection systems
• Disaster management and recovery policy
• Detailed company profile with minimum 3 references
• Current Disaster Management Policy and backup plan
• Additional: Public liability insurance within 14 days of award; PRISM membership advantageous
• Pricing: complete Annexure A - Pricing Schedule; prices exclusive of VAT
• Evaluation/conditions: 80/20 price vs specific goals; 60-day bid validity; 30-day payment terms; SCM policy adherence; mandatory qualifying documents (CSD, BBBEE, MBD4, Municipal clearance/lease, MBD9, banking details)

How to Apply

• Submission deadline: 22 October 2026 16:00 (MBDA). (MBDA 06053 PROVISION FOR OFF-SITE STORAGE FACILITIES & DOCUMENT RETENTION SERVICES FOR MBDA.pdf)
• Submission method: via email to formal.quotes@mbda.co.za (quote reference number) and questions to the same address.
• Documents to complete/submit: Annexure A - Pricing Schedule; MBD4; MBD9; CSD registration; BBBEE certificate; Municipal statement/clearance or lease; proof of banking details. (MBDA RFQ document)
• Pre-qualifications: Central Supplier Database; BBBEE certificate; MBD4 Declaration of Interest; MBD9; banking details; municipal billing clearance or equivalent.
• Availability of bid documents: MBDA RFQ PDF referenced above.
• Quotation validity: 60 days.
• Payment terms: payments within 30 days of a valid invoice.

Sector classification

• [H52] warehousing (confidence 0.80)