OFFICE EQUIPMENT AND PRINT MANAGEMENT SOFTWAREClosed

Overview

Supply, delivery, installation, maintenance and servicing of Office Equipment (printers, copiers, multifunction devices, shredders, binders, plotter) and Print Management Software for a 3-year period. This tender is aimed at Kouga Local Municipality and invites vendors with capabilities in office hardware provisioning, managed print services and IT software integration to bid.

Requirements

• Compulsory virtual clarification session (04 June 2026 10:00).
• 80/20 evaluation: 80 points for price, 20 for specific goals; B-BBEE and local-provincial considerations apply.
• Compliance: adherence to GCC, SCC and tender conditions; non‑compliance deemed non-responsive.
• Documentation: submit original hard copy and a copy on USB/SD card; electronic copy as required; bid documents available on E-Tender and Kouga site.
• Pre-qualifications: valid SARS Tax Compliance PIN or TCS, CSD or equivalent supplier registrations; National Treasury Central Database Summary; municipal clearance; certified IDs; JV/consortia arrangements as applicable; audited financials if relevant; Project Implementation Plan if applicable.
• Technical/commercial: must meet detailed product specs (office printers/copiers, shredders, binding, plotter) and provide 3-year on-site maintenance, 24/7 support, and a replacement loan device if repair takes >24 hours; consumables and spares must be available; new equipment only; 2-year equipment warranty; monthly meter/readings reporting; pricing including VAT and delivery to Kouga area.
• Special conditions: Print management software must support Universal Print/Azure AD, pull printing, reporting, dashboards; service levels, asset management, and compatibility with municipal IT; training and remote-site deployment included.

How to Apply

• Deadline: 22 June 2026 at 12:00 (documented in TENDER DOCUMENT FOR NOTICE 125 OF 2026.pdf).
• Briefing: Compulsory virtual clarification on 04 June 2026 at 10:00 (Teams link in tender notice).
• Submission: Bids delivered in a sealed envelope to 16 Woltemade Street, Jeffreys Bay (Room 122) by the closing time; electronic submission accepted; also submit an electronic copy on USB/SD card as required.
• Documents to submit: completed official forms; Pricing Schedule; Declaration of Interest; B-BBEE affidavits; Tax Pin/CSD; Central Database Summary; municipal clearance; JV agreements if any; Project Implementation Plan (if applicable); supplier registration on Kouga supplier database.
• Where to obtain documents: on E-Tender portal and Kouga municipal website.
• Inquiries: tenders@kouga.gov.za; mrossouw@kouga.gov.za