Port Shepstone: uGu District: Department of Agriculture and Rural Development: Ray Nkonyeni Local Office: Hire of Office Accommodation: A lettable area sufficient to accommodate 286m² of assignable office accommodation plus 20% - 25% (71.50 m²) of non-assignable space totalling to 357.50m2 plus 08 undercover bays, 05 open parking bays, 15 lock up bays and 01 bay for disabled persons totalling to 29 baysClosed

Overview

Procurement of hire of office accommodation in Port Shepstone (357.50 m2 lettable space plus 29 parking bays) for the Department of Agriculture and Rural Development, Ugu District – Ray Nkonyeni Local Office; a 5-year lease with an option to renew. Bids are open to property owners or authorized representatives who can meet the space, parking, zoning, and compliance requirements.

(Document reference: ZNT3290W bid document Dept of Agriculture PShepstone.pdf; Advert: Advert ZNT 3290 P Shepstone Hire of Office Accommodation Dept of Agriculture.pdf)

Requirements

• Property ownership and transfer: owner or power of attorney; final transfer within 36 months or penalties; provide title deed and related documents. (ZNT3290W)
• Space and measurement: minimum 286 m2 assignable + 71.50 m2 non-assignable (total 357.50 m2), measured per SAPOA MOMFA; space plan with dimensions; site plan with on/off-site parking; architect sign-off. Annexures I-III. (ZNT3290W)
• Parking: total 29 bays on-site (15 lock-up, 8 undercover, 5 open) and 1 disabled; if not all on-site, at least 50% on-site with balance off-site within 100 m; off-site details/addresses and security required. (Version 2)
• Building services: Business Continuity Plan (water, backup electricity, energy-saving measures); commitment letter for potable backup water/electricity; Occupation Certificate prior to occupation if applicable. (Version 2)
• Zoning: town-planning certificate confirming zoning, valid 12 months. (Version 2)
• Location: building within 1 km of taxi rank; Google Maps radius proof. (Version 2)
• EPC: Energy Performance Certificate required; if renovations, obligations for certificate submission within 24 months after completion. Returnables include EPC or proof of application. (Version 2)
• Maintenance: comprehensive maintenance plan with timelines, subcontractors, and local job-creation considerations. (Version 2)
• Preference points: 80/20 system; specific goals up to 20 points (e.g., local enterprise, youth, Black ownership). (Version 2)

How to Apply

• Documents/downloads: bid docs available on the e-Tender portal; hard copies available for a non-refundable fee (approx. R330). (ZNT3290W; Version 2)
• Briefing/site inspection: compulsory briefing 23 July 2026, 11:00, DPW uGu District Office, 17 Andreasen Road, Port Shepstone (Advert).
• Submission: bids deposited in the Bid Box at the DPW uGu District Office, 17 Andreasen Road, Port Shepstone 4240, by 12 Aug 2026, 11:00. Telegraphic/late submissions not accepted. (Advert)
• Documents to submit (returnables): SBD 1 (Invitation/Checklist), SBD 4 (Disclosure), SBD 6.1 (Preference Points Claim), Pricing Schedule (SBD 3), Central Suppliers Database registration, tax compliance (PIN/CSD), and lease-related forms. (Version 2)
• Registrations: register on CSD; provide Tax PIN or CSD number; special conditions for joint ventures apply. (Version 2)
• Where to obtain: Department of Public Works and Infrastructure, DPW uGu District Office; e-Tender Portal. (Advert)

Note: Specific details such as deadlines, briefing venue, and mandatory documents are drawn from the attached tender documents (ZNT3290W Dept of Agriculture PShepstone.pdf; Advert ZNT 3290...).