PPROPOSED SUPPLY AND INSTALLATION OF MOBILE BULK FILING CABINETS AT KENYA NATIONAL ARCHIVES AND DOCUMENTATION SERVICE - KAKAMEGAClosed

Overview

Proposed supply and installation of mobile bulk filing cabinets at Kenya National Archives and Documentation Service – Kakamega. Open national tender for furniture supply and installation; bidders should have relevant experience in office furniture procurement/installation and meet the regulatory requirements for public works.

Requirements

• Eligibility: registration with the National Construction Authority (NCA) as Building Works Category NCA 3 and above (for contract award) (Tender Document).
• Tax: valid tax clearance certificate from Kenya Revenue Authority (KRA) (Section III).
• Local content: foreign bidders must source at least 40% of inputs from Kenyan suppliers; evidence required (Section III).
• Joint ventures: JV allowed; all members jointly and severally liable; JV specifics largely as per TDS (N/A max members) (Section I).
• Tender security: submit a Tender Security or Tender-Securing Declaration as specified (TDS) (Section I).
• Compliance: no conflicts of interest, no corrupt practices; adherence to procurement rules (Section I).
• Documentation: provide Form of Tender, priced Bill of Quantities, technical conformity, and JV agreements if applicable (Section IV, Section III).
• Site/clarifications: site visit encouraged at bidder’s cost; pre-tender conference not mandatory (Tender Document).
• Pricing: bids must be in Kenyan Shillings; fixed prices unless otherwise stated (Section III, ITT 16.5, 17.1).

How to Apply

• Deadline: submit by 22 June 2026 at 10:00 A.M. (Closing Date) (Tender Document).
• Submission method: sealed hard-copy Tender delivered to Tender Box No. 1 at the Reception Desk, County Commissioner Kakamega; no electronic tenders (Tender Document; ITT 24.1).
• Documents to submit (see Tender Document):
  • Form of Tender and Schedules (including priced Bill of Quantities) (Section IV).
  • Tender Security or Tender-Securing Declaration (Section I).
  • Authorization confirming signatory power (Section II/IV).
  • JV Agreement or Letter of Intent (if applicable) (Section XIII).
  • Qualifications evidence (tax clearance, NCA registration for award) (Section III, ITT 19.1–19.9; ITT 3.12).
  • Technical proposal demonstrating work methods and schedule (Section II, IV).
• Where to obtain: download from tenders.go.ke; further inquiries via kenyanationalarchiveskakamega@gmail.com (Tender Document).
• Pre-bid: no mandatory pre-tender conference; questions in writing by deadline; clarifications issued as Addenda (Tender Document).
• Site visit: encouraged; costs borne by bidder (Section I).
• Post-award: standstill period of 14 days after notification (Tender Document).