Pre- qualification for provision of catering services and conference facilitiesClosed

Overview

Pre-qualification for provision of catering services and conference facilities in Bungoma County. The contract covers catering (meals and beverages) and conference facilities (including PR system and projector) for events, with AGPO participation noted. The process is a prequalification stage under National Competitive Bidding, inviting eligible suppliers to be prequalified for future tendering (Tender No. BGM/CNTY/10/2026/2027/2028).

Requirements

• Eligibility and integrity: comply with ITA, no conflict of interest, not suspended or debarred, not a state officer with disqualifying relatives; JV rules apply.
• Financial capacity: demonstrated liquidity/credit lines, audited statements for recent years, and minimum average turnover as required.
• Legal and registrations: current Tax Compliance Certificate, PIN/VAT, trading license, certificate of incorporation/CR12, Confidential Business Questionnaire, company profile; documents to be serialized; compliance with exchange-rate provisions.
• Experience and procurement rules: evidence of catering/hospitality and conference-related contracts; ability to propose Specialized Subcontractors where permitted; margin of preference as applicable.
• Submissions: complete application forms per Section IV (ELI, FIN), and disclose any commissions or gratuities.

How to Apply

• Obtain documents: prequalification package (KSh 1,000 cash) or free via PPIP; paid options and download details noted in documents (see TENDER NO. 10 PROVISION OF CATERING SERVICES AND CONFERENCE FACILITIES.pdf).
• Clarifications: questions by 17 June 2026; responses accessible to bidders.
• Site/briefing: no pre-application meeting or site visit indicated.
• Submission: sealed envelope, clearly marked, to COUNTY COMMISSIONER Bungoma; tender box at County Commissioner’s entrance; deadline 29 June 2026 at 10:00 (Kenya time) (see ITA 17.1 in the prequalification docs).
• Documents to submit: Application Submission Letter; Form ELI-1.1 and ELI-1.2; Form FIN-3.1 and FIN-3.2; tax and registration documents; company profile; and any other items listed in Section IV (Application Forms).
• Where to obtain: from the Public Procurement Information Portal (PPIP) or the Bungoma office (see TENDER NOTICE BUNGOMA REGISTRATION OF SUPPLIERS TWO YEARS 2026-2028.pdf).