PREVENTIVE MAINTENANCE AND CONDITION ASSESSMENT OF AIR-CONDITIONING SYSTEMSClosed

PREVENTIVE MAINTENANCE AND CONDITION ASSESSMENT OF AIR-CONDITIONING SYSTEMS 3.1 General Obligations •            Deploy a sufficient team of qualified HVAC specialists to complete all service and corrective repair activities within the contract period. •            Use genuine or manufacturer-approved equivalent spare parts only; equivalent-specification parts require prior written approval from UNDP. •            Use calibrated test instruments (refrigerant manifold gauges, thermometers, capacitor testers, clamp meters) for all measurements; document all findings, measurements, parts replaced and post-service verification on approved job cards. •            Handle all refrigerants (R22, R410a, R32, R134a) in accordance with Zimbabwean environmental regulations; maintain a refrigerant log for all top-up activities. •            Submit all reports, job cards and deliverables to UNDP (primary recipient) with copies to MoHCC Directorate of Laboratory Services and facility focal points. •            Comply with facility infection prevention and control (IPC) protocols and all applicable HSE regulations at all times. 3.2 Phase 1 - Inception Site Assessment Prior to commencing service activities, the firm shall conduct a structured site assessment at all designated facilities (covering both the original 277-unit inventory and the 73 newly identified units) to: •            Verify the existence, physical condition, asset number, make, model and BTU rating of every unit. •            Confirm or update pre-identified faults from the survey BOQ. •            Identify any additional units or faults not captured in the pre-survey BOQ. •            Photograph each unit with the asset number visible and document fault evidence. •            Identify units beyond economical repair and prepare replacement specifications. •            Identify sites requiring new AC unit installation and provide specifications and cost estimates. •            Submit an Inception Report comprising: (a) an updated unit-level inventory for all 350 units with con... Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ZWE-02078