Procurement Board Portal Software Solution for a period of 36 months.Closed

Overview

Procurement of a Board Portal Software Solution for 36 months. Postbank SOC invites bids from software vendors with board governance portal experience, MS 365 integration, strong security/compliance (POPIA/GDPR, PFMA/King IV), and demonstrated public-sector implementations. The solution should support online/offline access, secure e-signatures, voting, document management, and governance workflows.

Requirements

• Board portal capabilities including digital board packs, MS Teams/365 integration, e-signatures, voting/approval workflows, secure messaging, audit logging, and multi-committee support, plus data sovereignty and strong security controls (RBAC, 2FA, encryption, DR/backup).
• Qualifications and references: minimum three public-sector reference letters for board portal work in the last five years; due diligence on references.
• Leadership and qualifications: Project Lead with 5+ years in board-portal implementations; Project Lead must hold an NQF level 6 IT/PM qualification (SAQA if foreign).
• Delivery and support: provide a detailed project implementation plan (timelines, onboarding, system testing, close-out), plus a maintenance/support proposal with incident workflow and turnaround times.
• Compliance: alignment with Companies Act, PFMA, POPIA/GDPR, King IV/King V; data hosted in certified data centres; audit trails and ongoing security testing.
• Pre-conditions: bidders must be registered on the Central Supplier Database (CSD) and comply with Postbank’s standard terms; responses must be signed off on all SBDs and annexes (Annex A–G).

How to Apply

• Submission deadline: 12 October 2026 at 11:00 (RFQ No. 22/2026). Bid validity: 60 days (from closing date) (RFQ document).
• Submission method: email quotations to rfq.procurementvm@postbank.co.za; copy to Vusi.Maditsi@postbank.co.za (RFQ document).
• Required documents: complete and sign all Annexes and Standard Bidding Documents (SBDs); provide Annex D cost breakdown with VAT details; pricing must be VAT included or stated per-year breakdown; separate quote on company letterhead.
• Registrations/pre-qualifications: must be registered on the Central Supplier Database (CSD); ensure tax obligations are current.
• Briefing/meeting details: briefing address provided (Cnr 497 Sophie de Bruyn & Jeff Masemola Streets, Pretoria 0001) per RFQ document; system demonstrations will be online via Teams; questions handled by email.
• Where to obtain documents: RFQ documents include Annex A–G (RFQ No. 22/2026 Board Software Solution.pdf).