Procurement & delivery of Special Voting Envelopes C5 (unmarked) and B5 (marked)Closed

Overview

Procurement and delivery of special voting envelopes B5 (marked) and C5 (unmarked) printed in blue 80gsm, including packaging and delivery to Electoral Commission warehouses. Bidders should be envelope printers/packagers with in-house design/production control, capable of large-scale print runs, and experienced in government procurement. They must be registered on VotaQuotes, comply with SBD4, tax and CSD requirements, and be able to meet tight delivery schedules.

Requirements

• Bid via Votaquotes; must be registered and approved; submit a written proposal and samples.
• Compliance requirements: tax compliance, CSD registration, not a tender defaulter or restricted supplier; SBD4 disclosures.
• Production capability: established operator with direct control of design/production; subcontracting discouraged but possible with capacity and written contract.
• Technical specs: blue, windowless, peel-and-seal, 80gsm recyclable paper; pack of 50; B5 176x250mm; C5 162x229mm; printing in black; on-envelope instructions; samples of both envelopes required.
• Packaging/delivery: packs in 50s, cartons ≤20 packs per box, pallets ≤1,000x1,200mm, max 1,500 kg per stack, careful packaging, green pallet labels; delivery to EC warehouses by 9 Oct 2026; delivery in provider’s name; no partial deliveries unless agreed.
• Pricing/quality: prices include VAT and delivery; final cost is binding; inspections possible; recycling symbol (30mm) on envelopes.
• Evaluation: PPPFA with QP/BBEE points; due diligence audits; samples tested; SLA possible post-award.

How to Apply

• Submission deadline: 2026-07-22 07:10.
• Briefing: 7 July 2026, 11:00, 1303 Heuwel Avenue, Centurion (mandatory status not stated).
• Submission method: online on VotaQuotes; samples and written proposal due (see document).
• Documents to submit: online bid, SBD4, written proposal, samples of B5 and C5 envelopes; delivery schedule and related details.
• Pre-qualifications: National Treasury CSD, tax compliance, not tender defaulter/restricted; due diligence may be conducted.
• Where to obtain documents: via VotaQuotes platform (0010571143 Bid Specifications Envelopes B5 and C5.pdf).
• Sample delivery: to Electoral Commission Riverside Office Park, Centurion (address in spec).