PROCUREMENT OF A PROFESSIONAL SERVICE PROVIDER FOR THE MANAGEMENT OF THE FEZILE DABI DISTRICT MUNICIPALITY ROAD ASSET MANAGEMENT SYSTEM INCLUDING OPERATIONAL REQUIREMENTS FOR A PERIOD OF 36 MONTHSClosed

Overview

Procurement of a professional service provider to manage the Fezile Dabi District Municipality Road Asset Management System (RAMS) including operational requirements, for up to 36 months. Target bidders: professional RAMS/PMS service teams with relevant engineering qualifications, RAMS/PMS project experience, and registerable personnel (ECSA and/or COTO where applicable). Key criteria and process details are outlined in the attached tender document (2026-09 FINAL RRAMS PROCUREMENT DOCUMENT FDDM2026-2027Rev06.pdf).

Requirements

• Key personnel must be registered with ECSA (or equivalent) for roles: Overall Project Manager, Visual Assessment Project Manager, Bridge Inspections Project Manager; certified copies or registration numbers must be attached. Alternative for non-registered candidates with significant RAMS/PMS leadership experience (+20 years, 10 of which in past 15 years) allowed.
• Specific roles and experience: Overall PM ≥7 years RAMS/PMS management; Visual Assessment PM ≥5 years; Bridge Inspections PM with COTO accreditation and ≥5 years post-COTO/SANRA TMH19/22 experience; Bridge and Major Culvert Inspectors with COTO accreditation.
• Requirements for RAMS team composition: at least 1 Bridge Inspector and 1 Major Culvert Inspector (COTO accredited); at least 2 paved road visual assessors (≥3,000 km rural / ≥500 km urban) and 2 unpaved road visual assessors (≥2,000 km rural / ≥500 km urban).
• Firm experience: minimum 5 years of RAMS projects of comparable scale/complexity.
• Documentation: complete and sign compulsory forms (MBD1, MBD2, MBD4, MBD6.1, MBD7.2, MBD8, MBD9, etc.); proof of tax compliance and CSD registration; BBEE documentation; returnable schedules; CVs and qualifications for all listed personnel; proof of ISO Quality Management accreditation recommended.
• Evaluation threshold: minimum 80% functionality to progress; total 100 points (62 for key personnel, 28 for firm experience, 10 for quality management); price and specific goals also score and determine final award.

How to Apply

• Submission deadline: 12 October 2026 at 12:00. Briefing session: 23 September 2026 at 11:00 (mandatory) at Fezile Dabi District Municipality Main Building, Sasolburg; address: John Vorster Road.
• Submission method: Bids deposited in the Fezile Dabi District Municipality Bid Box (main building) at 7 John Vorster Rd, Sasolburg.
• Documents to complete: returnable documents list (T2) including MBD forms, Certificates, CSD/TCS, insurance details, bank details, and CVs for key personnel; include Proof of CSD registration and Tax Clearance where applicable; attach all required certificates (MBD4, MBD6.1, etc.).
• Pre-qualifications/registrations: Tax compliance status (TCS PIN), CSD registration, B-BBEE status, and local/national HDI/Locality considerations for preference points.
• Briefing: mandatory clarification session (as above).
• Where to obtain bid documents: from the Supply Chain Management unit; documents available from 10 September 2026 for a non-refundable fee of R250 (cash or direct deposit with proof of deposit). (See attached document for detailed procedures: 2026-09 FINAL RRAMS PROCUREMENT DOCUMENT FDDM2026-2027Rev06.pdf)