Procurement of a Queue Management System for the Western Cape GovernmentClosed

Overview

Procurement of a Queue Management System for the Western Cape Government. This RFB by SITA seeks a one-year, turnkey Queue Management System (QMS) including hardware, software, connectivity, and maintenance for multiple Western Cape sites, delivered as a Software as a Service style arrangement. Eligible bidders must be OEM/OSM or bona fide accredited partners (no OEM/partner resellers). The briefing is non-compulsory (Microsoft Teams), questions due 10 June 2026, closing 22 June 2026, via the SITA Supplier Oracle ERP portal (www.suppliers.sita.co.za). Delivery address: 27 Wale Street, Cape Town. (Annexure 5b, Annexure 5c, Annexure 5d)

Requirements

• OEM/OSM status or direct accreditation with an OEM/OSM; evidence dated within 12 months; reseller/partner-only arrangements are not eligible. (Annexure 5b)
• Experience: lease of a QMS to at least one customer with a minimum of five sites in the last five years; include reference letters. (Annexure 5b)
• Technical: complete and substantiate all Technical Functional/Product Requirements via Annex B (Addendum 1); provide system architecture/diagrams; minimum six core functions plus the optional non-core function for a higher score. (Annexure 5b)
• Special Conditions: acceptance of GCC and SCC; sign the compliance/acceptance declarations; optional audit rights and data/confidentiality provisions apply. (Annexure 5b)
• Data sovereignty/compliance: GDPR/Safe Harbour compliant; confidentiality obligations and data handling in line with POPIA. (Annexure 5b)

How to Apply

• Dates: Non-compulsory briefing 05 June 2026 at 10:00 (Teams); questions by 10 June 2026; closing 22 June 2026 at 11:00. (Annexure 5a)
• Submission method: via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za; no hard copies or email submissions. (Annexure 5c)
• Documents to submit: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preferential Procurement), tax compliance PIN or CSD number, pricing schedule (Annexure 5d), and all mandatory returnables; pricing must be in ZAR and exclusive of VAT. (Annexure 5c, Annexure 5d)
• Pre-qualifications: must be registered on the Central Supplier Database (CSD) to attend/bid; ensure SARS Tax Compliance status (PIN/CSD) as applicable. (Annexure 5c)
• Briefing details: non-mandatory session via Microsoft Teams; see Annexure 5a.
• Documents access: Bid specification and pricing schedule are provided in Annexure 5b and Annexure 5d; Invitation letter and related details in Annexure 5a. (Annexure 5a–5d)

Notes:

• The contract is a Software as a Service model; delivery is online hosting rather than physical goods. (Annexure 5b)
• Pricing schedule uses ROE references if applicable; base pricing in South African Rand (ZAR). (Annexure 5d)