Procurement of Diagnostic Sets (Ophthalmoscope and Otoscope)Closed

Overview

Procurement of Diagnostic Sets (Ophthalmoscope and Otoscope) for Zomba Central Hospital, Malawi. Bidders should be medical device suppliers/distributors capable of meeting the technical specs, regulatory approvals (ISO 13485, CE/FDA, PMRA where required), and delivery requirements, with after‑sales support.

Requirements

• Mandatory compliance with the technical specifications (Sections 2.1–2.6) and submission of Sections B, C and D with supporting documents.
• Delivery: 14 days from order; goods must be new; delivery terms DAP to Zomba Central Hospital; pricing in Malawi Kwacha; quotation validity 30 days.
• Documentation to submit: business registration and trading licence; annual tax clearance; manufacturer’s authorization; CE/FDA/ISO13485 attestations; PMRA registration (where required); two hospital/education references; photographs; spare-parts price list; evidence of authorised distributorship.
• Warranty and spare parts: minimum 12-month warranty; extended warranty 2+ years for heads/handle; spare parts availability for at least 5 years; fixed spare-parts prices for lamps, specula and batteries for at least 2 years.
• Evaluation and delivery: low price alone not decisive; Stage 1 compliance (pass/fail), Stage 2 scoring on total cost over 3 years, technical merit, warranty/spares, delivery time and references.

How to Apply

• Submission deadline: 30 September 2026 at 10:00; sealed envelopes deposited in the Tender Box at the Procurement and Disposal Unit, Zomba Central Hospital (P.O. Box 21, Zomba).
• Submission format: submit completed Sections B and C and D of the RFQ, including price sections (Section C) and full product documentation; attach required documents listed in Section B.
• Documents to obtain/submit: Section B (Submission Sheet), Section C (Schedule of Requirements), Section D (Beneficial Ownership); product datasheets, photos, manufacturer authorization, regulatory approvals (CE/FDA/ISO13485), PMRA registration, references.
• Pricing: price per line item, with separate lines for complete diagnostic set and each accessory; delivery and orientation included; currency MWK; delivery to ZCH; terms per RFQ (including DAP and lead times).
• Filename reference: this RFQ is attached as “Procurement of Diagnostic Sets (Ophthalmoscope and Otoscope).”