PROCUREMENT OF TEMPERATURE DATA LOGGERS FOR CONTINUOUS MONITORING OF COLD CHAIN IN VACCINE FRIDGES AND COOLER BOXES FOR EASTERN CAPE DEPARTMENT OF HEALTH FOR A PERIOD OF 36 MONTHS ON A RATE BASIS AS AND WHEN REQUIREDClosed

Overview

Procurement of 30-day electronic temperature data loggers for continuous monitoring of the cold chain in vaccine fridges and cooler boxes, for Eastern Cape Department of Health, for 36 months on a rate basis as required. Bidders should be manufacturers or suppliers of validated temperature data loggers with WHO pre-qualification, calibration certificates, and capability to supply across the Eastern Cape. This summary reflects details from the attached SCMU3-26/27-0035-HO tender document (SCMU3-2627-0035-HO PROVISION OF LOG TAGS-15092026.pdf).

Requirements

• WHO pre-qualified temperature loggers with manufacturer calibration certificates; complete product catalogue and information manual.
• Device specs: 30-day logger, non-replaceable battery, 60+ days data storage, 2-minute measurement intervals, accuracy within ±0.5°C, internal sensors calibrated to NIST/ILAC; display of actual temp, date/time, alarm status; 30-day rolling min/max; external dimensions around 128x75x14.5 mm.
• Bidder qualifications: CSD registration; SARS Tax Compliance Status PIN (or CSD number if no PIN); WHS; ability to provide references for pharmaceutical sundries supply; financial capacity (audited FS or bank letter); 5 returnables including SBD forms and pricing schedules; product catalogue/manual; WHO compliance certificate.
• Evaluation: Stage 1 administrative; Stage 2 mandatory requirements (attend briefing, WHO calibration, complete SBDs); Stage 3 functionality (min 35/40); Stage 4 price + specific goals (80/20); specific goals include PDIs (race, gender, disability, youth), veterans, and Eastern Cape locality; evidence required (CIPC/CSD, medical, municipal, MV status).
• Contract: 36 months; prices firm for year 1, CPI-based increases for years 2–3; service levels and safety obligations; penalties for delays; performance security per GCC.

How to Apply

• Submission deadline: 09 October 2026 at 11:00 via the e-tender portal (online submission on etenders.gov.za) (SCMU3-26/27-0035-HO).
• Briefing: Mandatory virtual bid briefing on 25 September 2026 at 11:00; access via Teams link provided in the tender.
• Documents to submit (Returnables): Completed bid document (SBD 1), Mandatory requirements, WHO Compliance Certificate, Reference letters, Pricing Schedule, SBD Forms 1, 3.2 & 4 (SCMU3-26/27-0035-HO).
• Pre-qualifications: CSD registration; SARS TCS PIN (or CSD number); if consortium, separate TCS for each party; if foreign, full SSA tax considerations.
• How to obtain documents: via the National Treasury e-Tenders Portal (etenders.gov.za); follow portal steps to Start Response, upload each returnable item, and submit before the deadline (SCMU3-26/27-0035-HO).
• Contacts: noluvuyo.ndabula@echealth.gov.za; 067-429-0896 (SCMU3-26/27-0035-HO).

Notes: The tender allows consortia/JVs with a lead member; outlines a 120-day bid validity; includes detailed pricing guidance (VAT-inclusive) and a 90%+ compliance expectation with the specifications (Part 4). Bid documents may require a detailed English product catalogue/manual and evidence of local or targeted priority goals (SBD 6.1).