Project: Implementation and Maintenance or Secure Electronic Passport (e-Passport)

Overview

EOI for the implementation and maintenance of the Secure Electronic Passport (e-Passport) system for the Prime Minister’s Office (Defence and Home Affairs) in Mauritius. Bidders may participate as individuals or in a consortium; international bidders must have a local partner or commit to registering a local subsidiary, and a local presence is required (Section 6(v)). The scope covers ICT systems for identity, PKI, biometrics, and border-management integration, with details to follow in the RFP. (Document context: Addendum No. 1; Addendum No. 2)

Requirements

• Five IT-related technical staff: Project Manager, Alternate Project Manager, and three IT staff; PM/Alternate PM included; at least three degree holders; five CVs (Form TECH-6) (Added clarity in Addendum No. 1).
• Form TECH-6: primary/secondary nominations apply to PM and Alternate PM only.
• Four years of audited financial statements and income statements (Section 6(ii)); Form TECH-2 A.4.
• Form TECH-7: duly completed and signed to demonstrate data and information protection (sufficient at EOI stage).
• No subcontractor references counted toward applicant qualifications (Note 1, Section 5).
• At least two reference sites with a minimum annual production of 100,000 e-Passports each; each reference must meet the threshold (Section 5(ii)).
• Banking details: name and contact details of the applicant’s banker (Form TECH-2 A.4).
• Contract values may be provided as approximate where NDAs apply; supporting information required to verify reference (Form TECH-2 B.2).
• Aggregate liquid assets/credit facility of USD 2,000,000 assessed for the consortium (Section 5(i)/(Tech-2)).
• Local presence: Local Partner or commitment to register a local subsidiary if awarded (Section 6(v)); consortium rules allow a non-lead Mauritian member (Addendum No. 1).
• Consortium structure: bid as a single entity; international bidders may lead with Mauritian partner as non-lead (Addendum No. 1).
• COTs (Crime Occurrence Tracking System) and other border-system integrations are to be defined in the RFP; system scope includes integration with existing government systems (Section 2).
• Biometric requirements and data-retention specifics to be defined at the RFP stage.
• Sites/hosting: implementation at PIO Head Office, branches, embassies/consulates; detailed site counts to be provided in the RFP (Section 2).

How to Apply

• Deadline: submission closed date moved to 13 November 2026 at 13:30, with opening at 13:35 (Addendum No. 2; changes from previous date) (document context).
• Submission method: two hard copies and a soft copy on CD/DVD in a plain sealed envelope (CD/DVD requirement reiterated; USB not acceptable per guidance in Addendum No. 1).
• Documents to submit: completed Forms TECH-2 A.4, TECH-6, TECH-7; five CVs (PM, Alternate PM, and three IT staff) via Forms TECH-5/TECH-6; evidence of two reference sites; banking details; NDAs allow approximate contract values with verification; and proof of local presence arrangements.
• Pre-qualifications: local presence as per Section 6(v); consortium leadership rules as above.
• Where to obtain bid documents: Addendum No. 1 and No. 2; base EOI and related clarifications published on the PMO and public procurement portals (cite Addenda references).
• Queries: contact Y. Imreet; Q&A published in Addendum No. 1 (Addendum No. 1).