PROMOTIONAL MATERIALS FOR POST GRADUATE STUDIES OFFICE.Closed

Overview

The University of Fort Hare seeks quotations for the design, production, supply and delivery of departmental promotional and branding materials for the Department of Postgraduate Studies & Postdoctoral Fellowships. Bidders should have branding/design, printing, and logistics capabilities and must meet UFH branding guidelines, with artwork approved by the department prior to production. The scope is defined in attached specifications for departmental promotional materials.

Requirements

• Proven branding/design and printing capabilities, with ability to provide at least two initial design concepts and electronic proofs prior to final production.
• Compliance with UFH procurement requirements: CSD registration, Original Tax Clearance, and BBBEE status, with related preference-point documentation.
• Production and delivery of a wide range of items per the specification (e.g., banners, backdrops, signage, branded materials, USB drives, folders, etc.) in accordance with UFH Corporate Identity Manual; artwork must be approved before production and final artwork owned by UFH.
• Prices must include design, branding, printing/manufacturing, packaging, transport and delivery; samples may be requested during evaluation.
• Submit required bid documents (SBD 4, SBD 6.1, SBD 7.2, SBD 8, SBD 9) and a Price Declaration/Form as part of the bid package.

How to Apply

• Submission deadline: 05 October 2026 at 15:00 (RFQ 0116.SM/2026; RFQ-0116.SM_-1.docx).
• Submission method: Via email to smagcanya@ufh.ac.za (RFQ-0116.SM_-1.docx).
• Documents to submit: Completed bid forms (SBD 4, 6.1, 7.2, 8, 9), Tax clearance, CSD registration, BBBEE documentation, pricing/price declaration, and any sample/work evidence as requested. Bid documents are provided in attached RFQ files (RFQ-0116.SM_-1.docx; Specification-Promotional-Material-ks.pdf).
• Pre-qualifications: CSD registration, tax clearance, BBBEE status and related declarations.
• Briefing: Compulsory briefing is not specified (N/A) in the RFQ.
• Other: Artwork ownership transfers to UFH; artwork must be approved in writing prior to production; emphasis on durable, UV/water-resistant materials where applicable; sustainability considerations included.