Provision of a Backup and Archiving Storage Appliance for the South African Health Products Regulatory Authority (SAHPRA) under the DSTI/KfW/SAMRC Support of development and production of vaccines in South Africa ProjectClosed

Overview

Procurement of a Backup and Archiving Storage Appliance for SAHPRA under the DSTI/KfW/SAMRC vaccine development project. IT/storage vendors with proven experience in enterprise backup/archive solutions, public-sector procurement familiarity, and capability to supply equipment/infrastructure funded by SAMRC/KfW should bid. The contract supports equipment/infrastructure delivery for SAHPRA as a Project Beneficiary.

Requirements

• Demonstrated technical competence and experience delivering similar storage backup/archive appliances.

• Registration on the National Central Supplier Database (CSD) prior to bidding; provide CSD supplier number and SAMRC reference (CSD requirement stated in the bid).

• Compliance with POPIA for handling bid-related personal data.

• Bid submission in a two-envelope format: Envelope 1 (Technical Proposal) and Envelope 2 (Financial Proposal); technical must exclude any financial information.

• Submission methods: online via the SAMRC portal or hard copy in a single package with two sealed envelopes and a USB (PDFs) containing both proposals; hard copy must be clearly labelled and not opened.

• If hard copy submitted: deliver to Tender Box No. 2, Francie van Zijl Drive, Parow Valley, 7500; include “Call for Tenders – Not to be opened.”

• Must be prepared to sign a Service Level Agreement and deliver under a once-off supply arrangement; disbursement readiness per KfW guidelines may affect award.

• Evaluation: technical proposal evaluated for functionality; financial proposal evaluated on an 80/20 Preferential Procurement basis under the PPPFA (Act 5 of 2000) and 2022 Regulations; 120-day bid validity; potential partial award possible.

• Additional notes: hard-copy bids must avoid including financial data in the Technical Proposal; fraud/scam awareness notes in the documents.

(Document source: Advert - KfW Backup and Archiving Storage Appliance.pdf)

How to Apply

• Obtain bid documents from the SAMRC Tender Portal between 27 July 2026 and 31 August 2026 (no hard copies issued).

• Briefing: non-compulsory virtual session at 11:00 SAST on 13 August 2026; email Teams credentials to tenders@mrc.ac.za to participate; a link will be provided to registered/downloaded bidders (within two days prior).

• Submit bids online or by hard copy:

  • Online: two-envelope folder system; Envelope 1 = Technical Proposal; Envelope 2 = Financial Proposal; ensure all files openable; submit before closing.
  • Hard copy: one package with two sealed envelopes (Technical and Financial) plus 1 USB with PDFs; place in Tender Box No. 2 and mark “Not to be opened”; ensure delivery to Parow Valley by 31 August 2026 11:00.

• Required documents/registrations to include: CSD details; any other pre-qualifications per SAMRC/KfW guidelines; note that hard-copy submissions require the USB and original copy.

• Where to obtain bid documents: SAMRC Tender Portal (Advert - KfW Backup and Archiving Storage Appliance.pdf).

• Contact: tenders@mrc.ac.za and the SAMRC SCM line for enquiries; technical queries to Sumaya Behardien (KfWprocurement@mrc.ac.za).

• Timelines: Closing date 31 August 2026 11:00; bid validity 120 days.