This tender closed on 04 Sept 2026. The page stays up for reference. See open tenders from Swellendam Municipality.
PROVISION OF AN INTEGRATED SOFTWARE SOLUTION FOR AN ELECTRONIC RECORDS DOCUMENT MANAGEMENT SYSTEM AND OTHER RELATED SERVICES FOR THREE (3) YEARS.Closed
Summary
AI-generated from the tender documents.
Overview
The tender is for an integrated software solution for an Electronic Records Document Management System and related services for three years. It targets IT/software providers with experience in EDRMS and related services, using an 80/20 evaluation, with mandatory compliance tests and a minimum functionality threshold.
Requirements
- Pass the compliance test to be eligible for further evaluation.
- Achieve a minimum functionality score of 70%.
- Submit Tax Compliance Status PIN (SARS).
- Tenderers must submit on the prescribed tender documents and place in a sealed envelope; late tenders not considered.
- Tenders evaluated under the 80/20 system in line with SCM policies; council may accept any bid or part thereof.
- Bid validity: 150 days.
- Deposit: non-refundable deposit of R759.20 (VAT Incl.) for bid documents.
- Note: Extraordinary traffic conditions may occur due to wind turbine transportation.
How to Apply
- Obtain bid documents from the Supply Chain Management Unit, 11 Lind Street, Swellendam; deposit required (R759.20, VAT incl.) (Advert_SMT01-26-27_Advert.pdf).
- Submit in a sealed envelope clearly marked with the tender number and description; place in the Municipal Tender Box before 11h00 on 4 September 2026 (tender box open 24/7) (Advert_SMT01-26-27_Advert.pdf).
- Submissions must be on the prescribed tender documents and include the Tax Compliance Status PIN (Advert_SMT01-26-27_Advert.pdf).
- Late tenders or submissions by email/fax will not be considered (Advert_SMT01-26-27_Advert.pdf).
- Where to obtain bid documents: Supply Chain Management Unit at 11 Lind Street, Swellendam; contact scm@swellendam.gov.za or elmariw@swellendam.gov.za for inquiries (Advert_SMT01-26-27_Advert.pdf).
PROVISION OF AN INTEGRATED SOFTWARE SOLUTION FOR AN ELECTRONIC RECORDS DOCUMENT MANAGEMENT SYSTEM AND OTHER RELATED SERVICES FOR THREE (3) YEARS. Swal sustainability tender for Swellendam Municipality for the provision of an integrated software solution for an Electronic Records Document Management System and related services for a period of three years. Official bid documents and specifications are obtainable from the Supply Chain Management Unit at 11 Lind Street, Swellendam. Tender documents available on payment of a non-refundable deposit of R759.20 (VAT Incl.). Technical enquiries can be directed to Ms. E. Wassermann (elmariw@swellendam.gov.za). Tenders must be submitted in a sealed envelope clearly marked with the tender number and description and placed in the Municipal Tender Box before 11h00 on 4 September 2026. Tenders will be evaluated in terms of the Swellendam Municipality’s preferential procurement and SCM policies using an 80/20 point system. Bids remain valid for 150 days. Special conditions include compliance test and minimum functionality score of 70%. The tender box is open 24/7 and extraordinary traffic due to wind turbine transportation is noted. A VORSTER Municipal Manager."
- Advert_SMT01-26-27_PROVISION OF AN INTEGRATED SOFTWARE SOLUTION FOR AN ELECTRONIC RECORDS DOCUMENT MANAGEMENT SYSTEM AND OTHER RELATED SERVICES FOR THREE (3) YEARS.
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