Provision of Office Accommodation for a period of up to five (5) years in respect of Vredenburg Satellite OfficeClosed

Overview

Procurement of Office Accommodation on an operational lease for up to five years for the Vredenburg Satellite Office. Landlords/property owners or agents with suitable premises in the Vredenburg area should consider bidding, offering refurbishment and Tenant Installation Allowance, CIDB-compliant works, and a lease aligned to Legal Aid SA workspace norms and accessibility needs.

Requirements

• Complete bid documents in the prescribed format and submit all attachments; deviations may be ignored.
• Proof of registration on National Treasury’s Central Supplier Database (CSD) showing active status and tax compliance; original Tax Clearance Certificate (SARS) or TCS PIN required (SBD 2).
• Complete SBD 1, SBD 3.1 (Firm Prices), SBD 4, and SBD 6.1; include a valid B-BBEE certificate or sworn affidavit.
• Phase 2: provide title deed proving property ownership and a signed relationship/authorization letter from the landlord (Annexure B; Phase 2).
• Phase 3: building compliance documentation (approved plans or structural report; Occupancy Certificate; Zoning; Fire/Muster plan; Electrical Compliance; Pest Control; Building Maintenance Plan) and distance/access criteria (within 2 km to court; proximity to public transport; accessible entrance) with a 6-month grace for non-critical items (Annexure A).
• Lease terms: 5-year operational lease with no deposit; landlord to handle refurbishments per CIDB; Tenant Installation Allowance; continuous water supply and separate water meter; standard LA SA lease form; annual escalation as negotiated (Annexure B).
• Evaluation: price (80 points) and specific B-BBEE contribution (20 points); reference checks and affirmative action requirements.

How to Apply

• Submission deadline: 25 August 2026 at 11:00 (closing time) to Legal Aid SA tender box (Legal Aid House, 29 De Beers Street, Braamfontein) (see RFP documents: Request for Proposals Vredenburg...pdf; RFP - Property Leasing Vredenburg.....pdf).
• Briefing: optional, 06 August 2026, 12:00–13:00, at 1st Floor, Standard Bank Building, Vredenburg (non-compulsory) (see RFP documents).
• Submission method: hard-copy bids in the official forms, deposited in the Legal Aid SA tender box (see SBD forms in the documents).
• Documents to submit: SBD 1, SBD 3.1, SBD 4, SBD 6.1, original tax clearance or CSD proof, B-BBEE evidence, and Annexure B (Completion of Documents) as part of the lease proposal (see Annexure B).
• Pre-qualifications: ensure tax compliance and CSD registration; provide landlord/title deed information and compliance documents (see Annexure A and Annexure B).
• Documents to obtain (if not attached): SBD 2 Tax Clearance Requirements (see SBD 2), Tax Clearance Application (TCC 001) with SARS, and CSD registration documentation (SARS and CSD references are in the documents).

Document references: Request for Proposals Vredenburg...pdf; RFP - Property Leasing Vredenburg.....pdf; Annexure A (Property Specification); Annexure B (Completion of Documents); SBD 1, SBD 2, SBD 3.1, SBD 4, SBD 6.1.