Provision of Office Accommodation for a period of up to five (5) years in respect of Kirkwood Satellite OfficeClosed

Overview

Provision of office accommodation for a period of up to five (5) years in respect of Kirkwood Satellite Office (leases ranging from seven to ten years will also be considered). Bids are invited from landlords/property owners or their agents for an operational lease in Kirkwood, near the magistrate court, meeting Legal Aid SA’s space norms and refurbishment terms. See Annexure A for space/lease requirements and Annexure B for completion of documents (see attached documents).

Requirements

• Operational lease for minimum five (5) years; landlord to manage refurbishments and provide Tenant Installation Allowance per CIDB guidance; standard lease to be used.
• Refurbishment costs negotiable; landlord to fund works up front with reimbursement linked to agreed allowances.
• Landlord to provide separate water/electricity meters; ongoing maintenance of common areas.
• Buildings must be free from rising damp/structural defects above 5 mm; occupancy/water-backup commitments required.
• Compliance documents: floor plans, occupancy certificate, zoning, fire plan, electrical, pests, building maintenance plan; site accessibility for persons with disabilities.
• Location criteria: building within 2 km of the Kirkwood magistrate court; accessible by public transport; disability-accessible entrance (ground floor or lift with braille buttons).
• Documentation to submit (Phase 1): RFP, SBD1/3.1/4/6.1, valid B-BBEE certificate or sworn affidavit, CSD report or number, municipal/electrical accounts, title deeds (where applicable); etc. (see Annexure A).
• Costs: firm prices; detailed breakdown including refurbishment/installation; validity 150 days.
• Evaluation: 80 points for price, 20 for B-BBEE/Specific Goals; reference checks and empowerment requirements apply.

How to Apply

• Non-compulsory briefing: 16 July 2026, 11:00, 32B John Street, Kirkwood (see Kirkwood RFP).
• Submit by: 3 August 2026, 11:00, in a sealed envelope to Legal Aid House, 29 De Beer Street, Braamfontein (tender box).
• Use official forms: RFP, SBD1, SBD3.1, SBD4, SBD6.1; include original Tax Clearance or CSD details; proof of authority to sign.
• Include: completed Annexure B (lease details), Annexure A compliance documents, CSD/TCS where required, title deeds/agent relationship letters as applicable.
• For queries: tender/enquiries contact Lifa Mbata (LifaM2@legal-aid.co.za) and technical enquiries Wongiwe Makhenyane (WongiweM@legal-aid.co.za). Documents reference: Request for Proposals Kirkwood..UPDated.pdf; RFP - Kirkwood.pdf; property specification (Annexure A) and completion (Annexure B).