PROVISION OF PRINTING SOLUTION FOR THE PERIOD OF 36 MONTHS

Overview

Nkandla Local Municipality intends to procure a 36-month printing solution, including the supply, installation, configuration, commissioning, maintenance and support of multifunction printers and departmental desktop printers. Bidders should have proven capability in enterprise printing solutions, IT hardware installation/maintenance and related service delivery for public-sector environments, with experience in implementing and supporting printer fleets.

Requirements

• Compliance with Nkandla Local Municipality SCM policy and submission of mandatory documents as listed in the tender documents.
• Ability to supply, install, configure, commission, maintain and support multifunction printers and departmental desktop printers for 36 months.
• Evaluation uses 100 points for functionality (minimum 70 points) and an 80/20 PPPFA with 20 points for specific goals (ownership, RDP, and related criteria).
• Registration on Central Supplier Database (CSD) and compliance with tax requirements (tax matters in order; disqualification for non-compliance).
• Bids remain valid for 120 days from closing date; bids not meeting mandatory requirements or submitted late will be disqualified.
• Preference considerations and limitations apply as per PPPFA rules; the council may negotiate conditions and is not obliged to award to the lowest bid. (see Nkandla tender documents in the attached advertisement: PRINTER AND LEASE TO OWN VEHICLES ADVERT.pdf..pdf)

How to Apply

• Submission deadline: 23 November 2026 at 11:00. Electronic submission is accepted.
• Submission method: Electronic submission via the applicable portal; bid documents will be available for download, with submission in line with the portal’s process. Physical collection is described in the attached advert if required.
• Documents to complete and submit: Duly completed tender documents and all mandatory documents listed in the tender documents; pricing/funding details as required by the tender; proof of payment for document purchase.
• Required registrations/pre-qualifications: Central Supplier Database (CSD); comply with Nkandla SCM policies; ensure tax matters are in order.
• Briefing session: Not specified in the provided materials.
• Where to obtain bid documents: Bid documents available on Nkandla’s website and the Etenders Portal; documents can be collected at Nkandla Finance Department or downloaded (PRINTER AND LEASE TO OWN VEHICLES ADVERT.pdf..pdf). The documents will be available 26 October 2026 to 30 October 2026 for a non-refundable fee of R801 (inclusive of VAT). Payment details are provided in the advert; proof of payment required to receive documents.