Provision of terrain maintenance and gardening services for a period of 12 monthsClosed

Overview

SAFCOL is seeking a 12-month contract for terrain maintenance and gardening services at Belfast Plantation and Pan section, including cleaning, grass cutting, pruning, and refuse management. Suitable bidders are those with grounds/landscaping experience, capacity to deploy 10 trained workers, and ability to meet SA labour, safety and B-BBEE requirements (see attached RFQ BEL/0071/2026 documents).

Requirements

• Mandatory qualifications and documents:
• Fully completed RFQ on company letterhead; returnable documents (tax clearance, BBBEE SANAS or sworn affidavit, CSD/MAAA, director IDs) (Phase 1).
• Phase 2 mandatory: proof of eMakhazeni residence, 12+ months in operation (CIPC), at least two reference letters for gardening/cleaning, team leader Grade 12, and demonstrated resources (1 LDV for waste; 1 lawnmower; 5 brush cutters; vehicle ownership/lease; proof of registration).
• Labour and safety: Basic Conditions of Employment, Labour Relations Act compliance, COID, safety reps, first aiders, PPE for all workers (boots, overalls, hats, etc.).
• Operational requirements: 10 on-site workers daily; transport for workers; regular on-site supervision; daily production sheet submission.
• Technical: equipment list and use of own gear; adherence to PPE and safety standards; on-site labour management and IR responsibilities.
• Pricing and local/social goals: price and specific procurement goals under the 80/20 framework; local residency and ownership targets (e.g., 51% Black Ownership,Women/Youth/Disability ownership), local content, and RDP locality proofs.
• Returnable documents and verification: SBD4 disclosures; tax and anti-corruption declarations; CSD registration; IDs of directors.

How to Apply

• Deadline: 20 August 2026 at 12:00 (RFQ BEL/0071/2026). RFQ validity is 60 days. No compulsory briefing (RFQ text notes None) (RFQ BEL/0071/2026 PDF).
• Submission method: by email to RFQNorth@safcol.co.za with the RFQ number in the subject line (RFQ BEL/0071/2026 PDF).
• Documents to submit: fully completed RFQ on letterhead, official quotation, latest Tax Clearance, BBBEE certificate or sworn affidavit, CSD/MAAA number, and director ID copies (Phase 1–2) (RFQ BEL/0071/2026 PDF).
• Pre-qualifications: ensure SANAS-accredited BBBEE verification or sworn affidavit; registration on CSD within 7 days of award if not already registered (Phase 1–2).
• Conditions: no goods/services before an official purchase order or promissory note; prices must be firm and VAT-inclusive; the lowest price will not necessarily be accepted; joint ventures require consolidated B-BBEE.
• Briefing: none indicated; refer to the RFQ document for specifics (RFQ BEL/0071/2026 PDF).
• Where to obtain documents: the attached RFQ PDFs (e.g., RFQ BEL/0071/2026 Provision of terrain maintenance and gardening services.pdf).