Q116/2025-2026: APPOINTMENT OF A SERVICE PROVIDER FOR COMPILATION AND THE MAINTENANCE FOR THE SUPPLEMENTARY VALUATION ROLLS AND OTHER RELATED SERVICES FROM DATE OF AWARD UNTIL 30 JUNE 2027.Closed

Overview

Appointment of a service provider for compilation and maintenance for the supplementary valuation rolls and other related services from date of award until 30 June 2027. The open tender is issued by Cederberg Municipality for firms with property valuation, data management, GIS, and valuation roll maintenance expertise (MPRA/MSCOA/CAMA/VRMS), including objection/appeal handling and monthly reporting.

Requirements

• Compulsory Central Supplier Database (CSD) registration and active status.
• Tax compliance: SARS tax clearance or evidence of tax matters; VAT registration if applicable.
• Completion and submission of all specified forms (e.g., MBD 4, MBD 6.1, MBD 8, MBD 9) for quotations above R30 000.
• B-BBEE status verification certificate (or sworn affidavit/CIPC certificate alternatives) required for preference points.
• Prices must be valid for the quotation period; invoices processing terms (30 days) and payment to specified email addresses.
• Compliance with GCC/SCC; adherence to 2022 Preferential Procurement Regulations and related Acts; no contract with entities in the State’s service.
• Performance security within 30 days of award; project governance including monthly steering committee attendance.
• VRMS/MSCOA/MPRA expertise, data management, GIS, CAMA modeling, supplementary valuation roll maintenance, objections/appeals processing, and data exports for monitoring.
• The bidder must deliver all data, reports, methodologies, and CAMA models with the final valuation roll.
• Price escalation rules, 80/20 evaluation, and potential penalties or default consequences apply.

How to Apply

• Submission deadline: 22 June 2026 (closing time stated as 12:00 in the documents; see Q116/2025-2026).
• Submission method: sealed quotation deposited in the bid box at Municipal Offices, 2A Voortrekker Street, Clanwilliam; no late, faxed, or electronic submissions accepted.
• Documents to complete/submit: Official quotation forms including MBD 1, 4, 6.1, 7.1, 8, 9; Pricing Schedule; CV/experience as required; B-BBEE documentation; tax clearance; CSD screening; proof of municipal rates if applicable.
• Pre-qualifications/registrations: CSD registration; SARS tax compliance; VAT status if applicable; B-BBEE documentation; SARS PIN.
• Briefing session: not specified in the provided text.
• Where to obtain bid documents: Supply Chain Management Unit, Cederberg Municipality, 2A Voortrekker Street, Clanwilliam (documents with specifications obtainable during office hours) (Q116/2025-2026).
• Additional notes: Quotations must be on official forms (not re-typed), submitted in black ink, and corrected entries must not use correction fluid; electronic submissions are not accepted. The bid is subject to GCC/SCC and the municipality’s policy; 60- to 90-day validity windows are indicated in the documents; 5-hour quarterly maintenance guideline applies for pricing. (All details above are drawn from the attached document set for Q116/2025-2026.)