QUOTATION FOR ACCOMMODATION AND MEALS IN RESPECT OF ONE (01) OFFICIAL FOR A PERIOD OF TWENTY (20) DAYS AS PER SPECIFICATION TO THE DEPARTMENT OF PUBLIC WORKS & INFRASTRUCTUREClosed

Overview

Quotation for accommodation and meals for one official for twenty days to the Eastern Cape Department of Public Works & Infrastructure. Bid for hospitality providers to supply 1 room in Elliotdale ( Haven hotel or equivalent) with breakfast and dinner for 19 days each, plus weekly laundry, for 20 days total (AMR5-26/27-0015).

Who should bid: hospitality/accommodation providers (hotels), travel/agency services with ASATA membership, able to host 1 official for 20 days and supply meals and laundry in Elliotdale. Bidders must meet tax, vetting, and supplier-registration requirements (CSD, SARS PIN, VAT as applicable).

Requirements

• Provide accommodation in Elliotdale for 20 days (1 official) plus breakfast and dinner for 19 days, and weekly laundry (AMR5-26/27-0015).
• Complete and submit all bid forms: SBD 1 (Parts A/B), SBD 3.1 Pricing Schedule, SBD 4 Disclosure, Annexures A–C, and ASATA membership (AMR5-26/27-0015).
• Tax/compliance: SARS PIN, CSD number if no Tax Compliance Status, VAT registration if applicable (AMR5-26/27-0015).
• Two-stage evaluation: Phase 1 Administrative Compliance; Phase 2 PPPFA scoring (80 price/20 specific goals) with locality (Eastern Cape) and HDI considerations (AMR5-26/27-0015).

How to Apply

• Submission deadline: 08 October 2026 at 11:00 (AMR5-26/27-0015).
• Submission method: sealed envelope with bid number and description, to DPW&I tender box, Block B Building – Reception Area, Corner Scholl & Amalinda Main Rd, East London (AMR5-26/27-0015).
• Documents to submit: official bid forms (SBD 1, SBD 3.1, SBD 4), Annexures A–C, ASATA certificate, company details/composition, and CSD/SARS VAT information (AMR5-26/27-0015).
• Where to obtain bid docs: Department website (www.ecdpw.gov.za/tenders) from 05 Oct 2026 (AMR5-26/27-0015).
• Registration/pre-qualifications: CSD, tax compliance (PIN), VAT if applicable; provide proof as required (AMR5-26/27-0015).

Notes: Special conditions enforce that brand names may be substituted with equivalent items, and that bid documents are in black ink with original signatures. Price must be firm; VAT handled as per VAT status (AMR5-26/27-0015).