RE-ADVERT - APPOINTMENT OF A SERVICE PROVIDER TO UPGRADE AND MAINTAIN REGISTRY AND PROSPERITY ARCHIVES DATA CENTRE AT O.R TAMBO DISTRICT MUNICIPALITY FOR 36 MONTHS (3 YEARS)Closed

Overview

The OR Tambo District Municipality seeks a service provider to upgrade and maintain Registry and Prosperity Archives Data Centre for 36 months. The open tender targets providers with data-centre upgrade/maintenance and IT infrastructure capability, including records management and secure environmental controls. Eligible bidders should have relevant data-centre project experience and meet CSD and tax compliance requirements, plus health and safety standards.

Requirements

• Proven experience upgrading/maintaining data centres, server rooms, or registry centres (minimum 1–4 projects; points scale).
• Health and safety: demonstrate compliance; provide a Health and Safety Plan and a valid Department of Labour good standing.
• Tax and registration: registered on the National Treasury Central Supplier Database; SARS tax compliance status; CSD number; provide latest financial statements where applicable.
• Returnable documents: Schedule A (previous experience), Schedule B (CSD confirmation), Schedule C (authority of bid signatory), Schedule D (briefing/site inspection certificate), Schedule E (MBDs).
• Additional: JV/consortium documentation if applicable; proof of municipal rates; proof of lease if property not owned; adherence to 70-point minimum for Stage 2 evaluation.

How to Apply

• Download bid documents from etenders.gov.za or OR Tambo website (Tender Document). (Tender Document)
• Compulsory briefing: 9 October 2026 at 10:00 in G17 Boardroom, OR Tambo DM offices. Arriving late may render bidders ineligible. (Tender Document)
• Submission deadline: 28 October 2026 by 12:00. Submissions must be in a sealed envelope and deposited in the Open Tender Box, Ground Floor, OR Tambo District Municipality Building. (Tender Document)
• Submissions must include hard copy forms plus a USB with the soft copy. Bids opened publicly on the same day as closing. (Tender Document)
• Evaluation: three-stage process (Mandatory Requirements, Minimum Conditions, Price and Specific Goals) with 80/20 price-points system and 20 points for specific goals (e.g., 51% Black-owned, 100% Women-owned, 100% Youth-owned, OR Tambo head office location). (Tender Document)