RENTAL OF COMPUTER EQUIPMENTClosed

Overview

The Electoral Commission of South Africa seeks to establish a panel of up to six service providers to rent desktops and laptops on a temporary, as-needed basis across election locations. Bidders should be IT hardware rental specialists capable of imaging a master OS image, delivering, installing, supporting, and insuring equipment; and capable of complying with the Votaquotes/e-Procurement process. Minimum specs cover desktops and laptops as detailed in the tender (desktops: Intel Core i5, 16 GB RAM, 500 GB SSD, 24" monitor; laptops: 14th-gen i5, 16 GB RAM, 250 GB SSD, TPM 2.0, 5G/WiFi6, 15" display).

Requirements

• Bid online on the Votaquotes platform; Bidder must be registered/approved on e-Procurement. (Auction 0010572536 - Rental of Computer.docx)
• CSD registration and tax compliance; not a state employee; not a tender defaulter or restricted supplier. SBD4 certified.
• Provide at least three contactable references for similar rental work; supply Appendix C references or letters. Provide make/model uniformity; include OEM datasheets. (Auction 0010572536 - Rental of Computer.docx)
• Meet minimum desktop/laptop specs; supply make/model and OEM datasheets. Include imaging, configuration, and master image, with imaging costs in bid price. (Auction 0010572536 - Rental of Computer.docx)
• Imaging, deployment, delivery/installation, insurance, testing, decommissioning, and next-day replacement SLA. (Auction 0010572536 - Rental of Computer.docx)
• Pricing must cover 100 desktops and 100 laptops for 1 month, be VAT-inclusive, firm for 180 days, and include all costs (delivery, standby, imaging, testing, decommissioning, insurance). (Auction 0010572536 - Rental of Computer.docx)
• NDA possible; data security obligations and confidentiality during contract. (Auction 0010572536 - Rental of Computer.docx)

How to Apply

• Submit online via the Votaquotes portal by the closing date; enquiries also via Votaquotes (questions published on the platform). (Auction 0010572536 - Rental of Computer.docx)
• Prepare Appendix A (Technical Bid Response Sheet), Appendix B (Pricing Schedule), Appendix C (References), plus datasheets for offered items. (Auction 0010572536 - Rental of Computer.docx)
• Include 3 contactable references and ensure tax/CSD compliance; ensure the bid discloses make/models and complies with all technical specs. (Auction 0010572536 - Rental of Computer.docx)
• If requested, provide a sample within 48 hours after selection; equipment tested and returned. Delivery must be accepted only with the bidder’s delivery note. (Auction 0010572536 - Rental of Computer.docx)
• Closing date/time: 2026-09-10 06:08 (per metadata). Public briefings are virtual and optional; documentation may be uploaded or delivered to Elections House, Centurion. (Auction 0010572536 - Rental of Computer.docx)