Request for bid for the Appointment of a Service Provider to Provide a Suitable Office Space for SITA Kimberley Through an Operating Lease Agreement for a Period of Five (5) Years.

Overview

This tender seeks the appointment of a service provider to provide a suitable office space for SITA Kimberley through an operating lease for five years. Bidders should be landlords or property-managers capable of delivering ~500 m2 of office space with 11 parking bays (including 1 disabled), located in Kimberley, with compliant building standards, ownership/management arrangements, and required certifications (COC, occupancy, etc.). See Annexure 1 for technical/space requirements and Annexure 5C for pricing.

Requirements

• Corporate office space ~500 m2 with at least 11 parking bays (including 1 disabled). Site must be within 10 km of Kimberley Post Office. (Annexure 1)
• Building must meet minimum grading: B to A; compliant with National Building Regulations and OHSA; accessible for disabled persons (ramps, lifts, signage). (Annexure 1)
• Ownership/management: bidder must be the building owner or appointed managing agent/proxy or have owner’s approval to sublet; provide ownership or appointment documentation. (Annexure 1)
• Technical proof: electrical COC and/or plumbing certificates, or Certificate of Occupancy; tenant installation contributions as part of TI. (Annexure 1)
• Special Conditions of Contract must be accepted; must submit necessary Returnables and comply with GCC. (Annexure 1)
• Returnables include certifications/evidence enabling Stage 2–5 evaluation; Stage 6 includes price and preferences. (Annexure 1)

How to Apply

• Non-compulsory briefing: 22 October 2026, 11:00 (Teams). (Annexure 5B)
• Questions deadline: 26 October 2026, 16:00. Closing date: 04 November 2026, 11:00. Validity: 120 days. (Annexure 5B)
• Submission method: via the SITA Supplier Oracle ERP portal; no hard copies or email submissions. Portal link available in the RFx documents. (Annexure 5B)
• Documents to complete/submit: official forms (SBD 1, SBD 4, SBD 6.1) and required returnables; provide evidence for mandatory technical requirements (Annexure 1) and pricing via Annexure 5C.
• Registrations: must be registered on the Central Supplier Database (CSD) and provide SARS tax/compliance status PIN; tax and B-BBEE considerations apply. (Annexure 5B)
• Where to obtain bid documents: documents are available on the tender platform; refer to Annexure 5B and Annexure 1 for specifics. Pricing schedule included in Annexure 5C.

Notes: Site inspection (POC) is part of evaluation; the contract will be governed by GCC with Special Conditions; successful bidder signs a formal contract. (Annexure 1)