REQUEST FOR PROPOSAL FOR REQUEST FOR PROPOSALS (RFP) FOR CONSULTANCY SERVICES TO UNDERTAKE A COUNTRYWIDE ROAD INVENTORY AND CONDITION SURVEY: NATIONAL TRUNK ROADS LOT 1 (WEST)Closed

Overview

Procurement of consultancy services to undertake a countrywide road inventory and condition survey for Kenya’s National Trunk Roads Lot 1 (West); open to eligible firms or Joint Ventures (QCBS). This is a Nairobi-based, road-asset-management assignment requiring proven capability in road data collection, GIS mapping, and condition surveying.

Requirements

• Eligibility and integrity: valid tax compliance certificate; not insolvent or debarred by PPRA; no conflicts of interest; no public-officer conflicts; not bid-rigging or corrupt practices.
• Technical capability: verifiable availability of specialized road condition data acquisition hardware (DRIMS profiling equipment with calibration certificates, high-precision GPS/GIS data logging, forward-facing imaging) and evidence of ownership or compliant lease for the contract duration.
• JV terms: if bidding as a Joint Venture, comply with Data Sheet limits (lead member, max number of members) and seek Competition Authority exemption as a contract condition of award.
• Ethics and governance: adherence to anti-corruption provisions; allow Government audit of procurement records.
• Key expert controls: availability of proposed Key Experts; CVs submitted; no Key Expert appearing in multiple proposals unless permitted.

(From TENDER DOCUMENT, ITC 22.1, 2A; Data Sheet; ITC 5, 6)

How to Apply

• Submission deadline: 22 July 2026 at 22:00. Proposals must be valid for the period stated in the Data Sheet.
• Method: sealed submission (original and copies) to KeNHA Supply Chain Management Office; bulky tenders may be delivered to the JKIA site. Electronic submission may be allowed if stated in the Data Sheet. (TENDER DOCUMENT)
• Documents to complete: Technical Proposal and Financial Proposal using the standard forms in Sections 3 and 4 (e.g., TECH-1/TECH-9 and FIN-1 to FIN-4); include required supporting documents and a signed Power of Attorney. Include Certificate of Independent Proposal Determination and disclosures as required. (TENDER DOCUMENT)
• Registrations/pre-qualifications: tax compliance documentation; adherence to local laws; Joint Venture compliance if applicable. PPRA/Cak exemptions may be required for JV award. (TENDER DOCUMENT)
• Briefing: pre-proposal conference is optional unless specified in the Data Sheet; attendance is at consultants’ expense. (TENDER DOCUMENT)
• Where to obtain documents: KeNHA website www.kenha.co.ke or PPIP portal www.tenders.go.ke; hard copies available for a fee of Ksh 1,000 if purchased (banker’s cheque to KeNHA). (TENDER DOCUMENT)

Document sources: TENDER DOCUMENT; Data Sheet sections and ITC provisions.