REQUEST FOR PROPOSAL FOR THE LEASING OF MANAGED OFFICE SPACE FOR TRADE & INVESTMENT KWAZULU-NATAL REGIONAL OFFICE IN PRETORIA FOR 36 MONTHS.Closed

Overview

Leasing of managed office space for Trade & Investment KwaZulu-Natal’s Pretoria regional office for 36 months (with potential extension), including 3 private offices, a boardroom, reception, kitchen and related facilities. Bidders should have proven experience in managed office space leasing and facilities management, with capability to deliver near Groenkloof/Waterkloof/Brooklyn, minimum 120 m2 total, 6 parking bays, 24-hour access, accessibility and branding rights. (BID-LEASE OF OFFICE SPACE TIKZN.pdf)

Requirements

• 36-month fixed lease with potential renewal; one-month set-up at no cost if required.
• Premises near Groenkloof/ Pretoria diplomatic precinct; total minimum 120 m2; 3 offices of ~12 m2 each; boardroom for up to 15; reception, kitchen, ablutions; dedicated/shared options; ground floor preferred; 6 parking bays; accessible and secure.
• Infrastructure: access control, 24-hour access, fibre/5G internet, backup power, power points; CCTV and security; branding/signage rights.
• Evidence and certifications: SAPOA certificate; building compliance certificates (electrical, occupancy, water, fire safety, annual emergency equipment service); valid business insurance.
• Tax and supplier status: SARS Tax Compliance Status (PIN) or CSD registration; Central Supplier Database registration; complete mandatory bid forms (SBD1, SBD4, SBD6.1) and N/A documentation.
• Evaluation: 80/20 pricing vs specific goals; functionality thresholds (Phase 3 requires ≥70%); must include a Work Programme, risk/health & safety plan, and a virtual tour link; provide occupancy/space references.

How to Apply

• Obtain bid documents for free from the TIKZN site/E-tender portal from 18 June 2026. (ADVERT-LEASE OF MANAGED OFFICE SPACE.pdf)
• Mandatory briefing: 29 June 2026 at 11:00 via Microsoft Teams; join using the link in the advert and indicate attendance by name/company in chat. (ADVERT-LEASE OF MANAGED OFFICE SPACE.pdf)
• Submit proposals in a sealed envelope to: Trade & Investment House, 1 Arundel Close, Kingsmead Office Park, Durban, by 12:00 on 9 July 2026 (BID 3150/2026/01); late bids rejected. No electronic submissions.
• Include: Pricing Schedule (Section H), SBD forms (SBD1, SBD4, SBD6.1), CSD/TCS documentation, tax clearance or PIN, and occupancy/work plan; provide a virtual tour link and any required references. (BID-LEASE OF OFFICE SPACE TIKZN.pdf)
• Pre-qualification: register on CSD; obtain SARS TCS PIN; if JV/consortium, separate TCS/CSD for each party.
• The documents may include the dedicated forms and requirements listed in the attached bid package. (BID-LEASE OF OFFICE SPACE TIKZN.pdf)