REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY FOR VARIOUS PRINTING AND BRANDING REQUIREMENTS ON AN AS AND WHEN REQUIRED BASIS FOR 36 MONTHS IN THE PRASA KWAZULU NATAL REGION.Closed

Overview

PRASA seeks to appoint a panel of service providers for the supply and delivery of various printing and branding requirements on an as-and-when-required basis for 36 months in the PRASA KwaZulu-Natal region. Bidders should have printing/branding capabilities and be prepared to operate as a panel supplier across Category 1 Printing Services and Category 2 Branding Materials.

Requirements

• Compulsory briefing attendance and proof of attendance (Form D).
• Submission in two sealed envelopes: technical/compliance and financial/BBBEE (and originals plus copies; include electronic copy).
• Complete and submit all mandatory forms and returnable documents; JV/consortium details if applicable.
• Registration on National Treasury’s Central Supplier Database (CSD) and tax compliance (SARS PIN or TCS as applicable); CIDB CRS number.
• Evidence of capability: completed projects, track record, and 12-month cashflow statement meeting thresholds.
• Compliance with BBBEE and related procurement rules; correct pricing and completion of pricing schedules.
• Possible staged evaluation (Stage 1: returnables; Stage 2: technical threshold of 70/100; Stage 3: remaining mandatory documents; Stage 4: price with 80/20 preference).

Notes: Evaluation follows a 70% technical/functional threshold, then price (80) vs. status goals (20). Documents and forms referenced include SBD 4, SBD 5, SBD 6.1, and the annexed forms (see Annexure 2).

How to Apply

• Download documents from National Treasury e-Tender Portal (www.etenders.gov.za) starting 07 September 2026.
• Mandatory briefing: 18 August 2026 at 10:00 at PRASA Durban Greyville, 65 Masabalala Yengwa Ave (Shosholoza Meyl Waiting Area).
• Proposals due: 05 October 2026 by 12:00; deliver to PRASA tender box at 65 Masabalala Yengwa Ave, Greyville (Reception/SCM Help Desk) or per the RFP’s delivery instructions.
• Submit proposals in two envelopes (Volume 1: technical/compliance; Volume 2: financial/BBBEE) and ensure completeness of Form A–G, SBD 4, SBD 5, SBD 6.1; attach CSD/TCS details.
• If partnering (JV/consortium), include signed JV/consortium agreement and clearly define shares/responsibilities.
• Clarifications must be submitted by 25 September 2026; PRASA may issue clarifications to all bidders.

References: RFP Master Document for Printing and Branding; Annexure 2 (RFP Appendices) (filename: ANNEXURE 2 - RFP APPENDICES PRINTING AND BRANDING.pdf).