REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A SERVICE PROVIDER

Overview

Procurement of a service provider to design, layout, proofread, edit and print Integrated Annual Reports and Corporate Plans for PRASA over 3 years. Suitable bidders are graphic design, editorial, proofreading and printing firms with proven ability to deliver multi‑year corporate reports and related materials, and to meet SA public procurement requirements (CSD registration, SARS tax compliance, SBDs and related forms).

Requirements

• Proven capability in design, layout, proofreading, editing and printing of annual reports and corporate plans.
• Compliance: tax (SARS Tax Compliance Status or PIN) and Central Supplier Database (CSD) registration; adherence to POPI and confidentiality.
• Bid documents: complete and submit Form A, Form B, Form C, pricing schedule (Annexure C), and the Draft Contract (Annexure E); include Annex F Q&A and applicable SBD forms (e.g., SBD 4, SBD 6.1).
• If responding as a JV/consortium, provide signed JV agreement detailing percentage split and responsibilities.
• Ability to meet delivery, quality and confidentiality obligations as per the draft Service Level Agreement (Annex E).

How to Apply

• Submission deadlines: questions by 26 October 2026; responses by 30 October 2026; closing date 16 November 2026, 12:00. (see Master RFP -.pdf)
• Briefing: compulsory briefing on 26 October 2026, 10:00 at Umjantshi House, 30 Wolmarans Street, Braamfontein. (see Master RFP -.pdf)
• Submission method: sealed bids delivered to PRASA’s tender box at Umjantshi House, Braamfontein; two envelopes (technical/compliance and financial). (see Master RFP -.pdf)
• Required documents to submit:
  • Form A, Form B, Form C (Annexure B), Pricing Schedule (Annexure C), Draft Contract (Annexure E), Annex F Q&A, JV/Consortium documentation if applicable. (see ANNEXURE A APPENDICES - PRASA TENDER RETURNABLE FORMS.pdf; Annexure B FORM C .pdf)
  • Pricing schedule: Annexure C (Excel).
  • Tax and CSD details: SARS TCS/PIN, CSD number. (see Master RFP -.pdf)
• Where to obtain documents: via National Treasury e-Tenders portal (www.etenders.gov.za). (see Master RFP -.pdf)
• Additional: Contract negotiations/BAFO may occur; responses to clarifications will be shared with all bidders. 180 working-day bid validity; contract commencement TBD. (see Master RFP -.pdf; Annex E draft contract)

Documents referenced: Master RFP -.pdf; ANNEXURE A APPENDICES - PRASA TENDER RETURNABLE FORMS.pdf; ANNEXURE B FORM C .pdf; Annexure C Schedule of Prices...xlsx; ANNEXURE E - DRAFT Contract...docx; ANNEXURE F - RFP Clarification Form.pdf