REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY OPENTEXT SOFTWARE LICENSES FOR THE IMPLEMENTATION OF AN EXTENDED ENTERPRISE CONTENT MANAGEMENT (xECM) SOLUTION ON THE EXISTING CONTRACT TO THE UNEMPLOYMENT INSURANCE FUND FOR A PERIOD OF THIRTY-SIX (36) MONTHSClosed

Overview

The Unemployment Insurance Fund (UIF) requests proposals to appoint a service provider to supply OpenText software licenses for the implementation of an extended enterprise content management (xECM) solution on the existing contract for 36 months. Bidders should be ICT/software licensing vendors with OpenText licenses, xECM/ECM implementation capabilities, and the ability to meet tax and supplier vetting requirements (e.g., tax compliance, CSD registration, B-BBEE, CIPC certificates). (Final Open Text Licence Specification.pdf)

Requirements

• Tax compliance: provide SARS tax PIN/MAAA number and ensure sub-contractors are compliant.
• Central Supplier Database: registration on CSD with vendor number; provide proof.
• Bid forms: complete and sign Invitation to Bid (SBD 1), SBD 3.1 Pricing Schedule, Declaration of Interest (SBD 4), Preference Points (SBD 6.1); attach required documentation.
• B-BBEE: original or SANAS-certified B-BBEE certificate (or sworn affidavit.
• Corporate evidence: current CIPC certificate and copies of IDs of directors; company profile; CSD report; directors’ IDs; tax PIN.
• Financial viability: audited financial statements or CEO/CFO letter for the last full year; JV details if applicable.
• Specific-goal evidence: proof for goals (e.g., ownership, rates/lease evidence, IDC10 doctor letter when relevant); site-inspections may be conducted.
• Vetting: provide IDs of owners/managers for security/vetting; DEL/UIF policies apply.
• Evaluation: minimum Phase 1 compliance; Phase 2 price (80) and specific goals (20); potential site visits or due diligence during contracting.

How to Apply

• Submission deadline: 20 August 2026 at 11:00; tender box: UIF, ABSA Towers, Ground Floor, 230 Lilian Ngoyi Street, Pretoria.
• Submission method: sealed, original proposal plus two exact copies; sign and date bid register; label files clearly.
• Documents to submit: complete Table 2 structure including SBD forms and Annexures B–E; provide SBD 3.1 with total bid price; tax PIN; CSD proof; company and director IDs; JV/subcontracting docs; financials; technical responses per Annexures A–E.
• Clarifications: submit queries by 11 August 2026 15:00 to UIFTenders@labour.gov.za; UIF will respond by 18 August 2026 17:00 and publish responses.
• Briefing: no briefing session for this bid (see Final Open Text Licence Specification.pdf).
• Pre-qualification: ensure tax compliance, CSD registration, and ability to pass vetting; responses may be subjected to supplier due diligence.