REQUEST FOR PROPOSALS FOR THE LEASING OF OFFICE SPACE FOR THE KLERKSDORP OFFICE FOR A PERIOD OF 5 YEARS.Closed

Overview

Leasing of office space for the Klerksdorp office for a period of 5 years. PSIRA seeks a landlord to provide approx. 200 square meters on the ground floor in the City of Matlosana, with proximity to public transport and key stakeholders. Bids must include a Tenant Installation budget amortised over 3 years, and a 3-year exit clause. Closing date is 21 August 2026 at 11:00, with a 120-day bid validity. (PSiRA 2026-27 RFB 03 - Klerksdorp Lease.pdf; Invitation to bid - Klerksdorp.pdf)

Requirements

• Building around 200 m2 gross lettable area on the ground floor; existing building in City of Matlosana business district; accessible to public transport and stakeholders. (TOR)
• Compliance: OHSA compliance and Occupancy/Safe To Occupy certificate from a registered body; accessible to persons with disabilities. (TOR)
• Draft lease terms to include beneficial occupation, penalty, exit clause, Tenant Installation details, and building maintenance. TI budget to be provided and amortised over 3 years. (TOR)
• Site inspection, and proof of ownership (title deed) or signed proxy; occupancy certificate or Safe To Occupy certificate; 200 m2 ground floor requirement. (Evaluation Criteria)
• On-site parking provision and building services (e.g., air-conditioning; generator back-up; water). (TOR)
• Submission of compulsory forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, GCC, TOR; signed and initialed pages. (Bid documents)
• Bidder must be tax compliant (SARS PIN or CSD number) and use National Treasury e-Tender/National Treasury bid docs. (Bidding docs)
• Compulsory briefing attendance. (TOR)

How to Apply

• Obtain bid documents from National Treasury e-Tender and PSIRA website. (Invitation to bid)
• Prepare proposals using the official forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1, General Conditions of Contract, Terms of Reference, and draft lease. (Bid documents)
• Attach required documents: proof of building size (200 m2 ground floor), Occupancy/Safe To Occupy certificate, OHS certificate, proof of ownership or proxy, TI budget, draft lease with required clauses. (Evaluation criteria)
• Ensure tax compliance: SARS PIN or CSD number; if JV, each party submits TCS/PIN; attach CSD if no TCS. (Tax requirements)
• Submit sealed bids to PSIRA Head Office tender box: 420 Witch-Hazel Avenue, Eco Glades 2 Office Park, Centurion. Include 2 hard copies (1 original, 1 copy) and 1 USB; ensure documents are the same across formats. Bids close 21 August 2026 at 11:00; public opening on the closing date. (Invitation to bid; SBD forms)
• If applicable, attend the compulsory briefing session and site inspection. (TOR)