REQUEST FOR PROPOSALS FOR THE LEASING OF OFFICE SPACE FOR THE THOHOYANDOU OFFICE FOR A PERIOD OF 5 YEARS.Closed

Overview

Leasing of office space for the Thohoyandou office for a period of 5 years. PSIRA seeks a landlord to provide approximately 200 square metres of gross lettable space on the ground floor in Thulamela (Thohoyandou), near public transport and key stakeholders. Suitable bidders are landlords/owners or agents with an existing building that meets OHSA compliance, accessibility, a Municipality Occupancy Certificate (or Safe To Occupy), and space ready for tenant fit-out as per the TOR.

Requirements

• SBD 1, SBD 3.1, SBD 4, SBD 6.1 and General Conditions of Contract, Terms of Reference (TOR), plus occupancy/Safety certificates (from Municipality or registered OHS practitioner).
• Building must be 200 m2 on the ground floor; near public transport; accessible for disabled; complies with OHSA.
• Proof of ownership (title deed) or proxy/contract confirming ownership; landowner may act as the Owner/Proxy.
• Draft lease incorporating beneficial occupation, penalty, exit clause, Tenant Installation (TI) budget, and maintenance terms.
• Site inspection and attendance at compulsory briefing session.
• 2 indexed hard copies (1 original, 1 copy) and 1 USB of the proposal; forms must be completed and signed.
• Tax compliance: SARS Tax Compliance Status (PIN) or CSD number; national tax obligations disclosed.
• Procurement requirements include price schedule (SBD 3.1) and preference forms (SBD 6.1).
• Building occupancy certificates (Certificate of Occupancy or Safe To Occupy) from a registered OHS body (SAIOSH, SACPCMP, IOSM, etc.).
• The proposal should total up a 5-year lease with escalation, operating costs, and TI amortisation details.

How to Apply

• Obtain bid documents from the National Treasury e-Tender site and PSIRA (PSiRA/2026/27/RFB/04) (see “Invitation to bid PSiRA - Thohoyandou.pdf” and related PDFs).
• Prepare a max 10-page proposal including: owner proxy profile, draft lease, building map/plans/photos, TI budget, and total cost with annual rental breakdown (and annexed operating costs/escallations) (see Terms of Reference).
• Submission: sealed bids clearly marked with bid reference and deposited in the PSIRA Head Office tender box at 420 Witch-Hazel Avenue, Eco Glades, Block B2, Centurion, before the closing date/time.
• Closing date/time: 21 August 2026 at 11:00; bid validity: 120 days.
• Documentation to submit: SBD 1, SBD 3.1 (pricing), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points), GCC and TOR copies, occupancy certificate, evidence of 200 m2 ground-floor space, and the required TI/renovation details (see SBD/Checklist in the PDFs).
• Queries: bids-related inquiries to bids@psira.co.za; technical inquiries to the contact listed in the documents.
• Documents and processes are described in the attached tender PDFs, including PSIRA 2026-27 RFB 04 (Thohoyandou Lease) and the Invitation to Bid documents.