REQUEST FOR QUOTATION (RFQ): APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF PHYSICAL SECURITY GUARDING SERVICE AT THE PORT ELIZABERTH FOR 5 MONTHS.Closed

Overview

Procurement of Physical Security Guarding Services for NHBRC Port Elizabeth office for five months, including an active Guarding Tracking System. Suitable bidders are security service providers with PSIRA Grade C for guards, SAPS clearance for all proposed guards, and the ability to provide 24/7 guarding; must meet uniform, equipment, and safety requirements and demonstrate relevant security experience. Location: Port Elizabeth office at 40 Pickering Street, Newton Park.

(RFQ Port Elizaberth Final.pdf..pdf)

Requirements

• PSIRA: Directors with valid Grade A/B; guards proposed for the contract must hold Grade C; Manager/Supervisor with Grade A/B as applicable.
• SAPS clearance: for all proposed security officers; directors/managers as applicable.
• Other mandatory docs: original/certified copies of PSIRA/SAPS certificates, letters of good standing (PSIRA/company), Provident fund letter, COIDA and UIF clearance, company registration with owners/directors, ICASA license or MOU, and Fidelity Insurance cover of R10,000,000 (or letter of intent).
• Personnel standards: full uniform; torch and two-way radio; clearly visible ID with name, surname, PSIRA number, employee number, and photo; minimum Grade C with two years’ experience; basic Fire Fighting and Level 1 First Aid training.
• Resources: defined security shifts at Port Elizabeth office (Day shift and Night shifts) with required Grade C staff; Guarding Tracking System included.
• Evaluation: mandatory compliance, then functionality (paper + site) totaling 100 points; site visit if threshold met; price and preference points (80/20) with specified equity preferences.

( RFQ Port Elizaberth Final.pdf..pdf)

How to Apply

• Submission deadline: 12 October 2026 at 11:00.
• Briefing: non-compulsory briefing on 5 October 2026 at 11:00 via Teams; in-person briefing at 40 Pickering Street, New Town, Port Elizabeth 6045.
• Submission method: not explicitly stated in the provided text; refer to the RFQ document for details.
• Documents to submit: all mandatory technical documents listed under the Technical/Mandatory Requirements (PSIRA/SAPS certificates, good standing, registrations, provident fund, COIDA/UIF, ICASA license, etc.).
• Pre-qualifications: no CSD/CIDB detail provided in the text; ensure compliance with PSIRA, SAPS, insurance, and statutory requirements.
• Site visit: may be conducted as part of Stage 2 if you meet Stage 2 requirements.
• Where to obtain bid documents: RFQ text and attached PDF contain full requirements (RFQ Port Elizaberth Final.pdf..pdf).