REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER FORClosed

Overview

PRASA seeks a service provider to supply and deliver marketing promotional material on a one-off basis within the Eastern Cape region. Deliverables include branded merchandise (e.g., water bottles, caps, pens, pencil cases, drawstring bags, coffee cups, diaries, bucket hats, yoyos, coloring pencils/books) in quantities around 1,000 per item, with branding to PRASA. Bidders should have promotional merchandise, sourcing, branding and logistics capabilities and meet South African procurement and tax-compliance requirements (details in RFQ Promotional Material_25 June_2026.pdf).

Requirements

• Complete the Pricing Schedule and Pricing and Delivery form as published (cannot deviate from the schedule) (RFQ Promotional Material_25 June_2026.pdf).
• Submit on official forms; sealed envelope; no late submissions (RFQ Promotional Material_25 June_2026.pdf).
• Tax compliance: SARS PIN/TCS required; can supply TCS certificate with bid; if applicable, CSD number (RFQ Promotional Material_25 June_2026.pdf).
• Provide Company Registration documents, copies of Directors IDs, valid Tax Clearance Certificate, CSD supplier number, and proof of bank account (RFQ Promotional Material_25 June_2026.pdf).
• Joint Ventures/Consortiums: provide JV/consortium agreements; signed by all parties (RFQ Promotional Material_25 June_2026.pdf).
• Return all RFQ documentation (SBD forms, declarations) duly completed and signed (RFQ Promotional Material_25 June_2026.pdf).
• Specific goals: submit evidence for BBEE/EME status to claim points (80/20 system, total 100) (SBD6.1).
• Adhere to general conditions, price/ delivery terms, and contractual risk provisions in the RFQ (RFQ Promotional Material_25 June_2026.pdf).
• Annexure A items and branding requirements are shown in Annexure A (Annexure A).

How to Apply

• Submission deadline: 03 July 2026, 12:00 (RFQ Promotional Material_25 June_2026.pdf).
• Submission method: deposit in PRASA’s bid box at No. 8 Station Street, Station Building, East London 5200 (RFQ Promotional Material_25 June_2026.pdf).
• Documents to submit: completed Pricing Schedule (Section 8), SBDs, tax/compliance documents, company docs, CSD, bank details, JV/consortium docs if applicable (RFQ Promotional Material_25 June_2026.pdf).
• Pre-qualifications: tax compliance (SARS PIN/TCS), CSD registration; ensure compliance with National Treasury’s requirements (CSD) (RFQ Promotional Material_25 June_2026.pdf).
• Briefing: details not explicitly stated; contact for queries is Nomkhitha Nguqu (043 700 2017, Nnguqu@prasa.com).
• Documents to obtain: the RFQ documents themselves (RFQ Promotional Material_25 June_2026.pdf); additional Annexure A shows item visuals (Annexure A).