REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF SERVICE PROVIDER TO PROVIDE DRIVER ACCOMMODATION – ACORNHOEK FOR A PERIOD OF SIX (6) MONTHS AS AND WHEN REQUIREDClosed

Overview

Procurement of driver accommodation services at Acornhoek for six months (as and when required). PRASA invites bids from service providers capable of delivering overnight and day-rest accommodation, meals (breakfast), security, and related shuttle/transport support for drivers, within a 5–10 km radius of Acornhoek loading points. Suitable bidders include hospitality/ accommodation providers with experience in contracted, secure lodging and related amenities (see RFQ PRA/DRVR/ACCOMM/ACORNHOEK/07/2026). The process uses an 80/20 price-vs-goals evaluation and requires adherence to PRASA’s General Conditions of Purchase.

Requirements

• Location: facility within 5–10 km of De Anjo’s Square, Acornhoek (address in the Annexure C end-destination).
• Services: overnight rooms, day rest, breakfast, secure environment, fumigated rooms, low noise, shuttling within 5–10 km, and related hotel services (Annexure A).
• Sub-contracting allowed; end-destination and weekly driver schedules attached (Annexure C).
• Returnable documents and compliance: company letterhead quotation, proof of property ownership or lease, Google Maps proof of radius, valid SARS PIN, full RFP documentation, CSD registration, tax compliance where applicable (Stage 1A/B).
• Tax/compliance: SARS PIN; Central Supplier Database (CSD) registration; Tax compliance status; disclosures for PEPs/PIPs as applicable (Section SBD6.1).
• Specific goals: at least B-BBEE Level 1 or 2 and at least 51% Black Women ownership, with documentary evidence (Section 4, Table 1).
• Commercial: price in Rand (inclusive of taxes), firm, with a Pricing Schedule Annexure B; delivery terms and payment within 30 days on correct tax invoice (General Conditions of Purchase).
• Validity: bid responses valid for 60 working days from closing date (Section 14.1).
• Evaluation: Stage 1 mandatory compliance; Stage 2 price (80) and specific goals (20) weighting.

Relevant documents: Annexure A (SPECIFICATION OF DRIVERS’ ACCOMMODATION – ACORNHOEK) and Annexure B (PRICING SCHEDULE – DRIVERS ACCOMMODATION – ACORNHOEK 07) and Annexure C (END DESTINATION REQUIREMENTS – ANNEXURE C DRIVER ACCOM) (filenames shown in attached PDFs).

How to Apply

• Closing date/time: 3 August 2026, 12:00 (RFQ).
• Submission: Quotations must be emailed on company letterhead to SCMRFQ.MAIL@prasa.com.
• Documents to submit: complete official bid response forms, Annexures A/B/C, pricing schedule, and all returnable documents; include SARS PIN and CSD details as required (see RFQ and SBDs).
• Registrations: ensure compliance with SARS, CSD, and tax requirements; provide proof as specified.
• Briefing: briefing details at 23 Kgosi Mampuru Street, Pretoria (if provided in the RFQ).
• Where to obtain bid documents: the RFQ package is available in the attached PDFs (e.g., PRA/DRVR/ACCOMM/ACORNHOEK/07/2026) and via PRASA/etender channels; see attached filenames for reference (e.g., Annexure A – SPECIFICATION OF DRIVERS’ ACCOMMODATION IN ACORNHOEK 07.pdf, PRICING SCHEDULE DRIVERS ACCOMMODATION - ACORNHOEK 07.pdf).