REQUEST FOR QUOTATIONS TO BOOK EXHIBITION SPACE, INSTALL AND PROJECT MANAGE ACTIVATION FOR THE CITY OF JOHANNESBURG BRAND AT THE 2026 BACK TO THE CITY INTERNATIONAL FESTIVALClosed

Overview

RFQ to book exhibition space, install and project manage activation for the City of Johannesburg brand at the 2026 Back to the City International Festival. Target bidders are event/brand-activation agencies with exhibition-stand construction and on-site activation capabilities, and the ability to meet municipal procurement requirements (supplier database, BBBEE, tax clearance, CIDB where required).

Requirements

• Compliance: complete and sign Forms A–J; MBD 4, MBD 8, MBD 9; Occupational Health and Safety (Form I); declaration on municipal accounts (Form H); BBBEE documentation; CIDB registration if required; SARS tax clearance or PIN.
• Certifications/registrations: City of Johannesburg Supplier Database registration; Central Supplier Database; VAT registration if applicable; BBBEE certificate or sworn affidavit; CIDB (IF REQUIRED).
• Deliverables (from the scope): Booking of external 5x5 m exhibition booth; branded activation zone; instant photo booth with online data capture; live social media updates; provision of 40 general access tickets for giveaways and 60 tickets for giveaways; data collection app.
• Additional terms: forward exchange rate cover if pricing is currency-based; all pricing VAT-exclusive unless stated; adherence to 30-day bid validity; no price changes after closing date.

(Document reference for requirements and scope: COJ0006-26-27 EXHIBITION STAND GROUP COMMS.pdf)

How to Apply

• Submission deadline: 01 October 2026 at 10:30. (RFQ closing time)
• Submission method: quotations must be deposited in the quotation box at SAPPI Building, reception, 48 Ameshoff Street, Braamfontein; quotations opened at the specified address (the RFQ details indicate the box location and opening venue). (COJ0006-26/27 EXHIBITION STAND GROUP COMMS.pdf)
• Documents to submit: Form A–Form J, and all attached schedules; MBD 4, MBD 8, MBD 9; Declaration on Municipal Accounts; Tax clearance or SARS PIN; BBBEE documentation; CIDB certificate if required; VAT status; signatories on all pages; price schedule with firm pricing; proof of registrations (CSD, CIDB, VAT, SARS PIN, etc.).
• Pre-qualifications: register on the COJ Supplier Database; self-register on the Central Supplier Database; ensure tax clearance; provide VAT number if applicable.
• Briefing: Compulsory briefing details are listed as n/a in the RFQ; site inspection time is referenced in the forms but not specified as a mandatory session. (COJ0006-26-27 EXHIBITION STAND GROUP COMMS.pdf)
• Where to obtain documents: RFQ documents are provided in the attached file; inquiries to Ntombizodwa Maluleke (MalulekeZ@joburg.org.za). (COJ0006-26-27 EXHIBITION STAND GROUP COMMS.pdf)