REQUEST FOR QUOTE TO SUPPLY AND DELIVER STAFF REFRESHMENTS FOR THE SECURITY SERVICES DEPARTMENT FOR PERIOD NOT EXCEEDING 12 MONTHS AT KING SHAKA INTERNATIONAL AIRPORTClosed

Overview

This RFQ seeks a supplier to supply and deliver staff refreshments for the Security Services Department at King Shaka International Airport for a period not exceeding 12 months. The required line items cover coffee, tea, sugar and milk, with monthly delivery of all 80 units to KSIA.

Requirements

• Compliance and registrations: tax compliance PIN (SARS), VAT status, and Central Supplier Database (CSD) or a Tax Compliance Status (TCS) certificate; bidders must meet tax and regulatory obligations.
• Mandatory documents: priced offer on the official pricing schedule (SBD 3.3), NEC3 SSC Contract Data, Declaration of Interest, SBD 4, SBD 6.1, BBBEE affidavit/certificate, Confidentiality and Non-Disclosure Agreement, and related returnable documents; ensure validity for contract duration.
• Contract framework and security: NEC3 Supply Short Contract data; ACSA security vetting may apply due to National Key Point status.
• Delivery and scope: provide and deliver staff refreshments (coffee, tea, milk, sugar) with all items for KSIA's Security Services delivered monthly in 80 units to the designated area.
• Preferences: 80/20 preference points system; specific goals include BBEE status levels and other specific goals; substantiation may be required.

(Attach documents referenced in the tender: REQUEST FOR QUOTE 29463 STAFF REFRESHMENTS KSIA.pdf; NEC3 SSC Contract Data for RFQ 29463 REFRESHMENT KSIA.pdf.)

How to Apply

• Deadline: submissions due by 23 September 2026 at 12:00; clarification requests by 18 September 2026 at 12:00.
• Submission method: email bids to AcsaRFQ@airports.co.za; do not send as one large attachment—break into at least four attachments (max ~4 MB each).
• Required documents: pricing schedule (SBD 3.3), NEC3 SSC Contract Data, SBD 4, SBD 6.1, Declaration of Interest, BBBEE documentation, Tax Pin/CSD details, Confidentiality Agreement, and any other mandatory returnable documents.
• Pre-qualifications: provide SARS Tax PIN or CSD number; ensure tax and statutory compliance; confirm VAT status.
• Briefing/site inspection: not applicable.
• Where to obtain documents: all documents are provided with the RFQ attachments listed above. (REQUEST FOR QUOTE 29463 STAFF REFRESHMENTS KSIA (pdfs) and NEC3 SSC Contract Data for RFQ 29463 REFRESHMENT KSIA.pdf).