REQUEST FOR SOUND, DECOR,BARRICADES, STAGE, LIGHTING AND TRUSS AND RIGGING FOREAST LONDON CAMPUS MUSIC FESTIVAL ON THE 3 OF OCTOBERClosed

Overview

Procurement of sound, decor, barricades, stage, lighting and truss and rigging services for Forest London Campus Music Festival on 3 October 2026. Bid invites suitably qualified event-production providers to supply and install audio, staging, lighting, truss/rigging, decor and barricades, including a weatherproof stage and associated backdrops, for the University of Fort Hare. Bidders should have capacity to deliver end-to-end event production and comply with UFH SCM processes, including CSD registration and tax clearance.

Requirements

• Registration on the Central Supplier Database (CSD) is compulsory.
• Submission of an Original Tax Clearance Certificate.
• Detailed quotation and pricing schedule.
• Completion of RFQ documents (SBD forms) and declaration of interests.
• BBBEE status claim with proof (certificate or sworn affidavit) and compliance with PPPFA 2023 for preference points.
• Compliance with UFH SCM policies; no late quotations accepted.
• Documents to be provided: SBD 4, SBD 6.1, SBD 8, SBD 9, contract forms, and price declaration (RFQ RFQ081VM2026). (RFQ081VM2026-REQUEST.pdf)
• Evaluation will apply 80/20 preference (price vs specific goals) for bids up to R50,000,000; specific goals include youth targets as per PPPFA 2022.

How to Apply

• Submission deadline: 28 September 2026, by 15:00. (RFQ081VM2026-REQUEST.pdf)
• Submission method: Via email to vmbalu@ufh.ac.za; no late quotes accepted. (RFQ081VM2026-REQUEST.pdf)
• Documents to submit: completed pricing declaration and pricing schedule; tax clearance; CSD registration; BBBEE documentation; anti-corruption declarations; SBD forms. (RFQ081VM2026-REQUEST.pdf)
• Briefing: Compulsory briefing date: N/A. (RFQ081VM2026-REQUEST.pdf)
• Where to obtain bid documents or specifications: RFQ and attached SPECIFICATION-12.pdf outlining itemised sound, stage, lighting, truss/rigging, barricade, and decor requirements; detailed equipment specs include stage size, lighting, truss, barricades, and décor components. (RFQ081VM2026-REQUEST.pdf; SPECIFICATION-12.pdf)