REQUEST FOR THE APPOINTMENT OF A SERVICE PROVIDERTHAT WILL COVER SCHEDULED QUARTERLY MAINTENANCE AS WELL AS EMERGENCY REPAIR INTERVENTIONS ON AN AS-AND-WHEN-REQUIRED BASIS FOR EQUIPMENT REPAIR SERVICE FOR 12 MONTHS - RE ISSUEClosed

Overview

The South African State Theatre seeks a service provider to cover scheduled quarterly maintenance and emergency repair interventions for equipment repair service for 12 months (re-issue). Scope includes equipment from HK Audio, Pioneer DJ, and MIDAS. Bidders should have SA-based status (OEM, sole distributor, or authorised service provider for the brands), and meet mandatory compliance and pre-qualification criteria.

Requirements

• Evidence of status as OEM, sole distributor, or authorised SA service provider for HK Audio, Pioneer DJ, and MIDAS.
• Conduct quarterly preventative maintenance and provide emergency repairs within agreed response times.
• Diagnose faults, provide technical reports, supply/install OEM-approved parts, and enable firmware/software updates and calibration as applicable.
• Must coordinate with manufacturers/SAs distributors; provide post-service testing/certification where required.
• Certified documentary evidence of status; GCC and POPIA compliance; SBD forms completed as required.
• National Treasury CSD registration (CSD number with MA AA) and SARS tax PIN; BBBEE certificate or sworn affidavit (EME/QSE); certified share certificate; CIPC company registration; IDs for all directors.
• POPIA consent form completed; GCC initials on pages.
• Term of contract: 12 months; price quote valid for 120 days post-closing date.

How to Apply

• Submission deadline: 03 July 2026 at 11:00; clarification deadline: 03 July 2026 at 16:00.
• Submission method: email bids to RFQ@statetheatre.co.za (subject line must indicate RFQ number) (SAST RFQ docs).
• Documents to submit (as per SBDs and conditions): SBD1 (Parts A/B), SBD4, SBD6.1, POPIA Consent form, GCC, CSD report, BBBEE certificate or affidavit, SARS PIN, certified share certificate, CIPC registration, Directors IDs. Include pricing schedule and official quote on company letterhead; pricing table per quarter and total, plus any part/repair quotes as applicable. (SBD and pricing formats referenced in the RFQ documents: SAST-RFQ-2026-351.pdf).
• Required registrations/pre-qualifications: CSD registration, SARS PIN/TCS as applicable, BBBEE status, and company registration documents.
• Briefing: N/A (no compulsory briefing).
• Where to obtain bid documents: attached RFQ documents (SAST-RFQ-2026-351 EQUIPMENT REPAIR SERVICE HK RE ISSUE.pdf) and related SBD forms. If needed, contact RFQ@statetheatre.co.za.