RFI EVENTS MANAGEMENT ACCREDITATION SOLUTIONClosed

Overview

RFI for a single Software Platform – Event Management Accreditation Solution to automate SSA’s event creation, accreditation, badge design, attendance, and access control. Target bidders are South African software/IT providers capable of delivering an integrated platform with offline support, self-hosting or cloud hosting, and MS SQL integration (plus security-clearing requirements). Consideration is for providers with relevant event-management, accreditation, RFID/QR/barcode, and secure screening capabilities.

Requirements

• A single software platform covering: Event Creation, Zone Management, Accreditation/Badge Design, Registration, Access Control, Security/Workflow Management, Reporting/Dashboard, and User Management; must support offline data capture.
• Modules must support multiple events, configurable badge/credential designs, self-service check-in, and zone-based access control (RFID/QR/barcode/biometric).
• Technical evaluation: 80 out of 100 points minimum; addressing all listed modules and functions.
• Compliance and pre-qualification: South African legal entity; minimum 5 years in forensic investigations (perAdditional Requirements); willingness to undergo SSA security screening with a detailed list of personal and company documentation; SARS Tax Compliance PIN or CSD number; BBEE status; SBD7 contract readiness.
• Additional technical/operational needs: self-hosting or cloud-hosting; offline capability; MS SQL integration; ability to generate customizable reports and dashboards; data migration from existing systems (per SSA needs).

Details and scoring criteria referenced in the attached Tender Document RFI Access Control Solution.docx.

How to Apply

• Submission deadline: 14 August 2026 at 11:00; late bids not accepted. Submit to SSA Headquarters Bid Box reception at Musanda Complex, R50 Delmas Road, Rietvlei, Pretoria (see attached document for exact addressing).
• Submission method: on official forms provided (not re-typed) or as prescribed; SBD7 to be signed if a contract results.
• Documents to submit: evidence of tax/compliance (PIN/CSD), SARS TCS, BBEE, company/board resolutions; security-screening documents as listed in the tender (detailed list in the attached document).
• Pre-briefing: compulsory briefing session will be held; attendance and confidentiality requirements apply (details in the attached tender document).
• Registrations: ensure tax, CSD/SARS status, BBEE documentation; be prepared to provide all listed security-screening materials and company information.
• Where to obtain bid documents: Tender Document RFI Access Control Solution.docx (referenced for all process, evaluation, and technical criteria). Contact SSA via nobantum@ssa.gov.za or +27 (12) 427 4174 for queries.