RFP: APPOINTMENT OF SERVICE PROVIDER TO SUPPLY AND IMPLEMENT A PROPERTY MANAGEMENT SYSTEM, AND PROVIDE SUPPORT FOR A PERIOD OF THIRTY-SIX (36) MONTHSClosed

Overview

MEGA seeks to appoint a service provider to supply and implement a Property Management System and provide support for 36 months. The RFP targets bidders with proven property management solution delivery, ERP integration capability, and strong information security practices (ISO 27001). The briefing is mandatory (22 July 2026) and the closing date is 04 August 2026 at 12:00. (MEGA 2027 01 (Re-advertisement).pdf)

Requirements

• ISO 27001 Information Security Certification. (MEGA 2027 01 (Re-advertisement).pdf)
• Digital Signature Proof & Certificate Validation with timestamped logs. (MEGA 2027 01 (Re-advertisement).pdf)
• Completed pricing schedule; signed SBD4 and SBD6.1; Letter of authority to sign bidding documents. (MEGA 2027 01 (Re-advertisement).pdf)
• CVs and certified qualifications of personnel; certified copies of Directors’ IDs. (MEGA 2027 01 (Re-advertisement).pdf)
• Tax compliance: SARS PIN or proof of CSD registration; each JV/consortium party must supply separate TCS/CSD. (MEGA 2027 01 (Re-advertisement).pdf)
• JV/consortium documents if applicable; evidence of authority to bind the entity; sample agreements if joint ventures. (MEGA 2027 01 (Re-advertisement).pdf)
• Bidders must not be in the State’s service; comply with PFMA SCM instructions. (MEGA 2027 01 (Re-advertisement).pdf)

How to Apply

• Submission: sealed bid in the MEGA Head Office bid box (Ground Floor, MEGA Office Park, 02 Eastern Boulevard, Riverside, Mbombela 1200); deposit two hard copies plus one USB; submit by 04 August 2026 12:00. (MEGA 2027 01 (Re-advertisement).pdf)
• Documents to submit: prescribed bid documents; completed SBD1, SBD4, SBD6.1; General Conditions of Contract; fully completed pricing schedule. (MEGA 2027 01 (Re-advertisement).pdf)
• Registrations: SARS PIN; CSD registration or TCS certificate; separate TCS for each JV/consortium member. (MEGA 2027 01 (Re-advertisement).pdf)
• Enquiries: by 22 July 2026 via sibusiso.lekhuleni@mega.gov.za or erick.nyathikazi@mega.gov.za; response times will be advised. (MEGA 2027 01 (Re-advertisement).pdf)
• Briefing: compulsory briefing on 22 July 2026 at MEGA Head Office; non-attendance leads to disqualification. (MEGA 2027 01 (Re-advertisement).pdf)

Notes:

• Evaluation includes mandatory requirements, functionality, system demonstration, and pricing; minimum 70% for functionality to progress. (MEGA 2027 01 (Re-advertisement).pdf)
• Project duration is 36 months; deliverables include a fully configured system, training materials, reports, and go-live support. (MEGA 2027 01 (Re-advertisement).pdf)