RFP FOR THE APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR THE THERMOGRAPHIC SCANNING/INFRARED SCANNING OF THE ELECTRICAL 3KV DC OVERHEAD TRACK EQUIPMENT,ELECTRICAL 3KV/DC TRACTION AND DISTRIBUTION,AC DISTRIBUTION SUBSTATIONS AND 3KV TIE STATION ON AS AND WHEN REQUIRED BASIS FOR A PERIOD OF 36 MONTHS IN PRASA KZNClosed

Overview

RFP to appoint a panel of service providers for thermographic/infrared scanning of electrical 3kV DC overhead track equipment, 3kV DC traction and distribution, AC distribution substations and 3kV tie stations, on an as-and-when-required basis for 36 months in PRASA KwaZulu-Natal. Bidders should have proven IR thermography capability for railway electrical infrastructure and hold relevant accreditations; must meet ISO 18434-1, IEEE 141, IEC 60270/60529, and applicable industry standards, plus appropriate quality assurance/accreditation bodies.

Requirements

• Demonstrable experience in thermographic/infrared scanning of railway electrical assets; provide appointment letters/purchase orders and reference/completion letters (Stage 2).
• Financial capability: 12 months cashflow statements; liquid cashflow thresholds (e.g., ≥R50,000 for highest tier) as evidence (Stage 2).
• Compliance: Tax status (SARS TCS PIN or CSD registration); proof required for each party in a JV/consortium (Stage 3).
• Technical/spec qualifications: IR camera system meeting the project specs (min three cameras, thermal + visual fusion, data storage, reporting software, GPS timestamp).
• Insurance: works and goods, public liability.
• Certifications/Accreditation: accredited by the relevant body where applicable (quality systems).
• Safeguards: confidentiality, non-collusion, CIDB compliance; PSIRA where applicable for security providers.
• Mandatory returnables: complete all RFP documents, JV/consortium arrangements if any, tax/CSD documentation, COIDA goodwill, and related forms.

How to Apply

• Deadline: 28 October 2026 at 12:00 (closing).
• Briefing: compulsory briefing session at 65 Masabalala Yengwa Avenue, Durban (address in ANNEXURE 1).
• Submission: sealed bid to PRASA KZN Tender Box (address above) by the closing time (see ANNEXURE 1).
• Documents to submit: Volume 1 – Part A (Mandatory Requirements) and Part B (Technical/Functional Response); 1 original and copies; English, A4 format; track changes to the contract draft if any; provide all required returnables per Section 6.
• Registrations: CSD registration; SARS TCS PIN or equivalent; CIDB compliance as applicable.
• Addenda: Addendum 1 attached (Annexture 1, Section 3, pricing schedule, page 38) removing a sentence; see ANNEXURE 4 (016 addendum).
• Sources: documents and timelines available on etenders (ANNEXT 1-016.pdf, ANNEXT2-016.pdf; ANNEXT3-016.pdf).