: Specification for X-ray machines and walk-through metal detectors for Government Communication and Information System (GCIS) for a period of one (01) year .Closed

Overview

Procurement of rental/leasing of three X-ray machines and three walk-through metal detectors for GCIS for a period of one year. GCIS invites bidders to provide rental services for security screening equipment (X-ray machines and walk-through detectors) at Tshedimosetso House, Hatfield, with installation, training, maintenance and RFID asset tracking under a 12-month SLA.

Bidders should have proven experience in X-ray and metal-detection equipment, capacity for quarterly maintenance and 24-hour repair/replacement, and supply of manuals and operator training. Administrative eligibility requires CSD registration, SARS Tax Compliance, GCIS PFMA SCM compliance, and BBBEE documentation; South African bidders are preferred.

Requirements

• Proven experience in supplying/leasing X-ray machines and walk-through detectors; ability to install, commissioning and train GCIS staff.
• RFID-based asset tracking and included software; complete manuals in delivery sets.
• Maintenance: quarterly preventive maintenance, repairs within 24 hours or replacement; SLA for service levels.
• Tools of trade: vehicles, trained technicians, administrator, and equipment for deployment.
• Documentation: CSD number; SBD 1, SBD 3.3, SBD 4, SBD 6.1; GCC; BBBEE documentation; reference letters for similar lease services.
• Compliance: GCIS PFMA SCM requirements; preferred SA bidders; vetting and contractual terms (GCC/SCC) apply.

How to Apply

• Submission deadline: 25 June 2026 (9:00). Submit by hand in a sealed envelope to GCIS Head: Supply Chain Management at Tshedimosetso House, Hatfield.
• Site inspection: compulsory 12 June 2026, 10:00–14:00, Tshedimosetso House.
• Submission method: hand delivery to the GCIS tender box; no email submissions.
• Documents to complete/submit: SBD 1, SBD 3.3 Pricing Schedule, SBD 4, SBD 6.1, GCC; Check List; CSD number; BBBEE documents; proof of tax compliance (PIN) or CSD details.
• Registrations/pre-qualifications: registered on CSD; tax compliance via SARS PIN; CSD if no PIN; SBD forms as per GCIS requirements.
• Site information / contacts: technical inquiries and bidding procedures contacts listed in the RFQ; refer to Document Specification.pdf for full X-ray/detector specs.