RFQ-FAC-016-26 RFQ 36 Months HVAC equipment servicing, maintenance, repairs, regas, call-out and upkeep, replacement of parts per OEM specificationsClosed

Overview

RFQ for 36-month HVAC equipment servicing, maintenance, repairs, regas, call-out and upkeep, replacement of parts per OEM specifications. South African Tourism seeks an HVAC service provider to maintain a distributed portfolio of cooling equipment for 36 months, including regular servicing, annual major service, on-call repairs and OEM-compliant parts replacements. Suitable bidders are HVAC service specialists with Refrigeration Mechanic trade certificates (or Reg 17(3)/SAQCC/SARACCA equivalents) and demonstrated capacity; bidders must meet SAT’s bid prerequisites (tax compliance, CSD registration, SARS PIN/TCS) and submit SBD forms and returnable annexures. Proposals are to be submitted electronically (quotes@southafrica.net); a compulsory briefing will be held (details in the RFQ attachments). The scope references the SA Tourism Equipment List and requires pricing for monthly services, call-outs and parts/replacements with POE, Delivery Notes and CoCs where applicable.

Requirements

• SAT tax compliance, SARS PIN and CSD registration; CSD summary and tax status verification as required; provide TCS PIN or CSD number.
• Trade certification: Refrigeration Mechanic trade certificate or Regulation 17(3) of the Pressure Equipment Regulations, SAQCC or SARACCA.
• Annexe A-G: complete SBD4, Sworn Affidavits (EME/QSE as applicable), price schedule, and ownership disclosures; attach two client references with contract scope and amount.
• Provide proof of ownership for HDI/SPM goals if claiming preference points (Black Woman, Black, Youth, SMME) per PPPFA 2022; include latest CSD report showing ownership.
• For wear parts/repairs above R2,000, obtain three written quotes; contractor to select lowest and apply its labour rates; installation of new units by contractor where relevant.
• Bid validity: 45 days; delivery/docs per Purchase Order; POE/COC for invoices.
• Pricing format must follow the SAT schedule; VAT applies only if registered for VAT.

How to Apply

• Submission: Electronic submission to quotes@southafrica.net by the deadline in the attached RFQ; no hand delivery.
• Deadlines: Closing date/time and briefing are in the attached RFQ PDFs (Click here to download the Request for Quote); compulsory briefing on 13 July 2026 (venue listed in the PDFs).
• Documents to submit: Completed Annexures A–G, SBD4, pricing schedule, two client references, trade certificate or equivalent, CSD/SARS details, and proof of tax status; ensure alignment with the equipment list (Air Conditioning Equipment List).
• Pre-qualifications: CSD registration, tax compliance, and pre-qualification per SAT rules; foreign suppliers must provide disclosures.
• Briefing: Mandatory briefing session on 13 July 2026 (specific venue in PDFs).