RFQ-HOESClosed

Overview

Procurement of heavy-duty hoes for Malawi Prisons Service; open to Malawi-based suppliers of agricultural hand tools with valid local registrations and a history of government contracts. Bidders must hold a Trading Licence, Annual Tax Clearance (latest year), MRA VAT Registration, PPDA (ODPP) Registration, and provide a list of recent Government contracts. Delivery is within Malawi under EXW – insured and delivered terms (to Prison Farms Headquarters) or CIP to the point of delivery, with a 12-month warranty and quotation validity of 60 days.

Requirements

• Local supplier with compliance and registration: Trading Licence, Annual Tax Clearance, MRA VAT Registration, PPDA (ODPP) Registration, and a list of recent Government contracts.
• Delivery within 7 days from order.
• Quotation validity: 60 days.
• Warranty/guarantee: 12 months.
• Prices fixed for the validity period.
• Quotations submitted in sealed envelopes to the IPC Chairman, Prison Headquarters, Box 28, Zomba, by 26/10/2026. (RFQ-HOES.pdf)
• Complete Sections B and C; attach required documents and ensure compliance with Government of Malawi General Conditions of Contract for Local Purchase Orders.
• Partial quotations may be rejected; award to the lowest priced quotation per item or total.

How to Apply

• Submission deadline: 26/10/2026 (RFQ-HOES.pdf); quotations must be received in sealed envelopes by the IPC Chairman, Prison Headquarters, Box 28, Zomba, Malawi.
• Submission method: sealed envelopes within which Sections B and C are completed and signed; attach required documentation.
• Documents to submit: Section C completed; Trading Licence; Annual Tax Clearance Certificate (latest year); MRA VAT Registration; PPDA (ODPP) Registration; list of recent Government contracts; any other documents requested by the Procuring Entity (RFQ-HOES.pdf).
• Registrations: local Malawi suppliers with valid Trading Licence, Tax Clearance, VAT, and PPDA/ODPP registration.
• Briefing session: not specified.
• How to obtain bid documents: RFQ-HOES.pdf attached to the tender; details and forms are in Section B/C of that document.