RIM-RFP02/2026/27 REQUEST FOR PROPOSALS (RFP): TO FIT-OUT, OPERATE, MAINTAIN AND MANAGE A COFFEE SHOP ON ROBBEN ISLAND WORLD HERITAGE SITE.Closed

Overview

Procurement of a concession to fit-out, operate, maintain and manage a coffee shop on Robben Island World Heritage Site. Robben Island Museum seeks an experienced operator to design the interior, supply equipment, run the café full-time, and maintain facilities, in a manner consistent with heritage values. Ideal bidders: seasoned coffee-shop/hospitality operators with experience in high-traffic visitor settings, heritage-sensitive environments, and capacity to support local employment and sustainability.

Requirements

• Minimum five years’ experience operating coffee shops in high-traffic environments; provide evidence (appointment letters/contracts/reference letters).
• Demonstrated financial capacity with audited financial statements for the last three years (or independently reviewed statements); able to mobilize within ~15 days of award.
• Compliance with food safety legislation; qualified management and personnel; sound financial management systems.
• Tax and supplier registrations: valid tax compliance status or SARS PIN; Central Supplier Database (CSD) registration; separate TCS PIN/CSD for joint ventures/consortia.
• Complete two-envelope process: separate Technical and Financial bids; submit SBD1, SBD4, SBD6.1, SBD7.2, CSD report, company profile, and responses to TOR (JV/consortium documents if applicable); BBBEE considerations.
• Heritage/Environmental: no work compromising Outstanding Universal Value; adhere to heritage/conservation requirements; sustainable materials, waste minimization, energy efficiency, and an environmental plan.
• Evaluation: Stage 1 mandatory requirements; Stage 2 minimum 70 points; Stage 3 price and specific goals (80/20 or 90/10).

How to Apply

• Deadline: 9 October 2026, 11:00 (late bids not accepted). (RIM-RFP02/2026/27 COFFEE SHOP.pdf)
• Submission: online via the official e-tender portal: https://www.etenders.gov.za/ (Tutorial: YouTube link).
• Required documents: Invitation to Bid, Letter of Authority, General Conditions, CSD report, company profile, TOR responses, SBD1/SBD4/SBD6.1/SBD7.2, tax compliance or PIN, CSD for all JV partners if applicable.
• Pre-qualifications: meet tax/CSD requirements; if a consortium/joint venture, provide the JV/consortium agreement, separate SARS PINs, CSD reports, and consolidated BBBEE.
• Mandatory briefing: 23 September 2026, 10:00–12:00; on Robben Island; book ferry by emailing yandisat@robben-island.org.za. (RIM-RFP02-2026-27 COFFEE SHOP.pdf)
• Concession terms: successful bidder will enter a concession agreement; bid price will be evaluated with a potential preference points framework (specific goals).