ROBBEN ISLAND MUSEUM INVITES ALL INTERESTED PROSPECTIVE QUALIFIED SERVICE PROVIDERS TO SUBMIT PROPOSALS TO RENDER A COMPREHENSIVE HYGIENE AND CLEANING SERVICES FOR ROBBEN ISLAND MUSEUM FOR A PERIOD OF THIRTY-SIX (36) MONTHSClosed

Overview

Robben Island Museum invites qualified service providers to bid for a comprehensive Hygiene and Cleaning Services contract for 36 months. The scope covers Robben Island and Mainland precinct sites (including NMG, Clock Tower, Quay 501, Jetty 1), with duties spanning cleaning, laundry, high-window cleaning, and ongoing hygiene support. Bidders must demonstrate relevant experience, environmental/OSHA-compliant practices, and capacity to supply equipment and consumables. (RIM-RFP04-2026-27 Cleanning Services final.pdf..pdf)

Requirements

• Compliance and qualifications: use official bid forms; SARS Tax Compliance status (PIN/TCS) or CSD; joint ventures must file JV agreements, CSD, tax clearances, and B-BBEE; provide COIDA good standing; attach required SBD forms.
• Experience and personnel: minimum four years in commercial cleaning/hygiene; police clearance for personnel; on-site screening with replacements within seven days if standards are not met.
• Insurance and safety: Public Liability Insurance = R20,000,000; adherence to OHSA, HACCP/ISO 22000 where applicable; environmental/chemical compliance; on-island transport and safety requirements.
• Service delivery scope: provision of cleaning equipment (SABS certificates for equipment), consumables, and a defined crew structure (island and mainland rosters) with on-site supervision; on-island diesel vehicle and driver’s license for the supervisor.
• Pricing and documentation: all-inclusive 36-month pricing; Annexure A/C required; VAT-inclusive; price adjustments limited to CPI and Sectoral Determination; complete mandatory documentation (e.g., Annexure A; SBD forms; CSD report; references).

How to Apply

• Briefing and site visit: compulsory site briefing on 29 September 2026, 09:00–12:00 at Clock Tower (Cape Town). (RIM-RFP04-2026/27)
• Submission: via online etenders portal by 13 October 2026, 11:00; no fax/email submissions; bid documents may also be deposited in the bid box at the stated address.
• Documents to submit: completed Invitation to Bid RIM-RFP04/2026/27; Letter of Authority; General Conditions; CSD report; company profile; response to TOR; SANAS B-BBEE certificate; SBD 1, 3, 4, 6.1, 7 forms; tax compliance PIN or CSD; COIDA letter; three references; and Annexure A (pricing).
• Source: all content and specific bid procedures are in the attached tender document (RIM-RFP04-2026-27 Cleanning Services final.pdf..pdf).