SCM 042 - PROVISION OF EVENTS MANAGEMENT SERVICES FOR THE OFFICE OF SPEAKER OUTREACH PROGRAMME AT GARELANE, BUSHBUCKRIDGE LOCAL MUNICIPALITYClosed

Overview

Provision of events management services for the Office of Speaker Outreach Programme at Garelane, Bushbuckridge Local Municipality. The Ehlanzeni District Municipality seeks quotations from qualified service providers to plan and deliver an outreach event at GaRelane Sports Ground (9 October 2026), including catering, AV, transport, tents, toilets and related logistics; bidders must be CSD-registered, VAT-inclusive, tax-compliant, and meet SCM requirements.

Requirements

• Registered on the Central Supplier Database with a CSD report not older than 3 months.

• Prices must be firm, VAT inclusive, and valid for at least 30 days.

• Not in the service of the state.

• Fully complete and submit all attached MBD forms with the quotation.

• Bank account confirmation letter with bank stamp (within 3 months) plus an affidavit if banking details aren’t verified on CSD.

• Original certified copies of company directors’ IDs.

• Original certified copy of the CIPC company registration.

• Valid SARS PIN (Tax Compliance).

• Verifiable municipal accounts (or lease/ residence proof) for tenderer and entity owners/directors (not older than 3 months).

• No fraudulent activities; adhere to SCM integrity standards.

• Attach a certified Food Safety/Hygiene certificate (or equivalent) to be responsive.

• Preference points under the 80/20 framework (specific goals) apply, including ownership by historically disadvantaged groups and EMEs in Ehlanzeni.

How to Apply

• Submission deadline: 12:00 on 7 October 2026 (SCM 042). Physical quotations must be deposited to the bid box at Ehlanzeni District Municipality, 8 van Niekerk Street, Sonheuwel Central, Ground Floor, Tender Room.
• Submission method: Physical submission only (letterhead of your business).
• Documents to complete and submit: complete the attached MBD forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) and submit with the quotation (SCM 042). Ensure the TOTAL BID PRICE is filled.
• Pre-qualifications/ Registrations: CSD (with recent report), SARS PIN, tax compliance, CIPC registration, bank details with supporting documentation, and relevant municipal documentation as above.
• Briefing/session details: not specified in the attached text.
• Where to obtain bid documents: the SCM 042 tender package (attached in the documents; reference SCM 042).