This tender closed on 28 Sept 2026. The page stays up for reference. See open tenders from UNDP-ZWE - ZIMBABWE.
SERVICE AND MAINTENANCE OF REFRIGERATORS AND COLD ROOMSClosed
Summary
AI-generated from the tender documents.
Overview
Procurement of preventive maintenance and ongoing service for 213 refrigerators and cold rooms (blood bank, pharmaceutical and laboratory types) with spare-parts replacement, testing, reporting, and IPC/HSE compliance. Bidders with refrigeration service capabilities, access to OEM parts, and experience with laboratory cold-chain equipment should consider bidding.
Requirements
- Team of qualified specialists to perform all preventive maintenance within the contract period.
- Use genuine or manufacturer-approved spare parts; equivalents require prior written UNDP approval.
- Use calibrated test instruments; document findings, adjustments, faults, parts replaced and post-service verification results.
- Submit all reports, job cards and deliverables to UNDP (primary recipient) with copies to MoHCC Directorate of Laboratory Services.
- Comply with infection prevention and control (IPC) protocols and applicable health, safety and environmental (HSE) regulations at all times.
- Scope: preventive maintenance on 213 refrigerators (blood bank, pharmaceutical and general laboratory types) at designated facilities; all activities to follow the minimum maintenance standard with no alternative methodology.
How to Apply
- Submission deadline: 2026-09-28 08:00.
- Submission method: via UNDP Quantum portal; bid documents are available there (see link in metadata).
- Documents to submit: as per UNDP Quantum portal RFQ requirements (no attached documents provided in this summary).
- Required registrations/pre-qualifications: not specified in the metadata provided.
- Briefing/session details: not provided in the metadata.
- Where to obtain bid documents: UNDP Quantum portal (https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?...UNDP-ZWE-02083).
SERVICE AND MAINTENANCE OF REFRIGERATORS AND COLD ROOMS · Deploy a sufficient team of qualified specialists to complete all preventive maintenance within the contract period. · Replace worn or defective components using genuine or manufacturer-approved spare parts only. Equivalent-specification parts may be used only with prior written approval from UNDP. · Use calibrated test instruments for all measurements and document all findings, adjustments, faults, parts replaced and post-service verification results. · Submit all reports, job cards and deliverables to UNDP (primary recipient) with copies to MoHCC Directorate of Laboratory Services. · Comply with facility infection prevention and control (IPC) protocols and applicable HSE regulations at all times. Refrigerator - Preventive Maintenance Scope: 213 refrigerators (blood bank, pharmaceutical and general laboratory type) at designated facilities For each refrigerator, the firm shall: The activities listed below constitute the mandatory minimum maintenance standard. All activities shall be performed on every refrigerator unit. No alternative methodology should be proposed. · Clean condenser coils and fins using compressed air or appropriate cleaning tools; clean evaporator components as accessible. · Inspect and clean condenser fan motor and blades; verify correct airflow direction and fan rotation. · Inspect door gaskets for tears, gaps, hardening or loss of seal; replace defective gaskets. · Inspect door hinges, closers and locks; adjust or replace as required. · Inspect thermostat/temperature controller; verify set-point accuracy against a calibrated reference thermometer; record ambient temperature, set-point and actual internal temperature. · Inspect refrigerant system for leaks using an approved leak detector; record refrigerant type and action taken. · Check and clean drainage system, drip tray and drain tube; ensure drainage is unobstructed. · Inspect elect... Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-ZWE-02083
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