SERVICE, MAINTENANCE AND REPAIRS OF ICT DATA CENTRE AIRCONDITIONING UNITS FOR A PERIOD ENDING 30 JUNE 2027Closed

Overview

Service, maintenance and repairs of ICT data centre air-conditioning units for a period ending 30 June 2027. Bidders with ICT/ data-centre HVAC maintenance capabilities, electrical/mechanical service experience, and compliance with SA public procurement rules (CSD, SARS TCS, BBBEE) are invited to bid.

Requirements

• Compliance with GCC, SCM Policy, and Stellenbosch preferential policy; 80/20 evaluation (Price 80, BBBEE 10, Locality 10).
• Registration on Central Supplier Database (CSD) to transact with the municipality.
• Tax compliance: SARS TCS PIN; if foreign, complete Part B3 and provide TCS or CSD number.
• BBBEE: submit verification certificate or sworn affidavit to qualify for points.
• Complete and submit the mandatory forms: MBD4, MBD6.1, MBD8, MBD9, MBD10, OHSA LOE, indemnity, pricing schedule, declaration, and relevant pre-qualification schedules.
• Compulsory Clarification Meeting attendance required (non-attendance = non-compliant).
• Tender validity: 180 days post-closing; sealed submissions only; submit to the specified tender box.
• Supplier must meet GCC and any special conditions; contract weightings and performance security as per GCC/SCC.
• The contract covers service, maintenance and repairs for ICT data-centre air-conditioning units.

How to Apply

• Clarification briefing: 15 September 2026 at 12:00; compulsory (document filename: Tender BSM 06/27...).
• Closing date: 05 October 2026, 12:00; bids opened in Council Chambers or SCM Boardroom.
• Submission: Sealed tender in the official envelope, clearly marked with the Tender number, to the Stellenbosch Municipality Tender Box (Main Building, Plein Street). The tender box is accessible 24/7. (see Tender notices and PDFs).
• Documents to submit (as per the attached tender package): official Tender Response Documents including MBD forms, pricing schedule, and supporting certificates. Tender documents are available free at www.stellenbosch.gov.za; hard copies cost R310 per document (paper copies from SCM Unit).
• Required registrations/pre-qualifications: CSD registration; SARS Tax Compliance (PIN/TCS); where applicable, local/BBBEE documentation; OHSA; forms of indemnity; and full pre-qualification scoring materials.
• Briefing/collection: Contact Regan Mooideen for specifications; SCM contact Jeanette Williams for SCM requirements.

Notes:

• Specific details and forms are in the attached tender documents (e.g., Tender BSM 06/27 package and the PDF Tender BSM 06/27: Service, Maintenance and Repairs of ICT Data Centre Airconditioning Units...).
• Price, BBBEE, and locality scoring and all submission requirements follow the 80/20 policy.